OSR HDPE Double Wall Chemical Storage Tanks

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Environmental Protection's Office of Special Reclamation (WVDEP-OSR), has issued a Centralized Request for Quote (CRFQ 0313 DEP2600000017) for the procurement of four High Density Polyethylene (HDPE) double-wall chemical storage tanks. The solicitation requires tanks with a capacity between 1,100 and 1,295 gallons, constructed as one-piece seamless molded units per ASTM D1998 standards, capable of storing Sodium Hydroxide at 50% concentration or less and Sodium Permanganate at concentrations below 1%. Each tank must be equipped with an 18-inch lockable hinged lid, a 2-inch vent, a 2-inch stainless steel bulkhead fitting with reverse float gauge level indicator, a 10-foot fill hose with stainless steel fittings, and a secondary containment tank with minimum 110% capacity of the inner tank. The basis of design is the Snyder Industries "Captor Double Wall Tank" (part numbers 5470000N and 5450000N), though equivalent alternatives will be considered upon approval. Vendors must submit detailed shop drawings with their bids, and all pricing must include transportation, labor, and supervision on an F.O.B. destination basis to 6501 Peach Orchard Road, Summersville, West Virginia 26651. The contract will be awarded to the vendor offering the lowest overall total cost meeting all required specifications. A mandatory pre-bid meeting was required for all vendors submitting bids, vendor questions were due by December 19, 2025 at 4:00 PM ET, and the bid submission deadline was January 7, 2026 at 1:30 PM ET, with delivery required within 90 days of contract award. Vendors must notify WVDEP-OSR at least 48 hours prior to delivery, provide a minimum one-year warranty against defects in materials and workmanship, and submit invoices within 30 days of delivery to DEPDLRProcurement@wv.gov; late delivery may result in liquidated damages of $100 per day at OSR's discretion.

The solicitation documents do not specify set-aside designations or restrictions limiting participation to specific types of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the available documentation. There is no existing infrastructure or technology requiring integration noted in the solicitation materials. The specific budget or award value for this procurement is not disclosed in the available documents; interested vendors should contact the buyer, Joseph (Josh) E. Hager III, at (304) 558-2306 or joseph.e.hageriii@wv.gov for additional specifications, pricing guidance, and terms and conditions. The State of West Virginia is exempt from federal and state taxes and will not reimburse such taxes. This is a one-time purchase contract with no renewal options that will continue until all contracted goods have been delivered.