Organics Grinding for Waste Resources

Okaloosa County, Florida is seeking a vendor to provide on-call grinding services for yard waste at Baker Landfill and Wright Landfill through Request for Proposals (RFP) PW 08-26. The procurement involves a comprehensive "turn-key" grinding operation for organic materials including trees and palm fronds that pass through a six-inch screen, with approximately 85% of processing occurring at Wright Landfill and 15% at Baker Landfill. The vendor will be responsible for complete grinding operations, including mobilization, material pushing, loading, grinding, stockpile management, measurement, and demobilization. Proposals are due November 19, 2025, at 3:00 PM CST, submitted electronically through BidNet Direct, with the contract term beginning January 1, 2026, and lasting one year with potential for four additional one-year renewals. The proposal evaluation will be based on a 100-point system: operational plan (30 points), cost proposal (20 points), equipment and resources (20 points), experience and qualifications (20 points), and innovation (10 points). Grinding events are expected to be completed within 30 days of commencement, with grinding to begin no later than 14 days after the county's request.

The RFP does not explicitly mention set-aside designations or restrictions for specific enterprise types. Payment will be calculated based on loose inbound tonnage recorded in the county's Waste Works accounting system, with county personnel only involved in moving ground material after measurement and agreement between parties. The county estimates semi-annual grinding under normal landfill operational conditions, though frequency may be modified by mutual agreement. While specific budget ranges are not detailed, the county notes flexibility in volume and frequency between grinding visits. The solicitation suggests vendors should have substantial equipment resources, operational capabilities, and experience in large-scale organic waste grinding operations. Potential respondents will need to demonstrate comprehensive capabilities in waste processing, equipment management, and efficient operational logistics to be competitive in this procurement opportunity.