Orff Musical Instruments, Accessories and Supplies

Huron Valley Schools, in partnership with the Michigan Automotive Cooperative (MAC), is seeking proposals for Orff Musical Instruments, Accessories, and Supplies through RFP #HV-580-020625. The procurement targets public municipalities, non-profit organizations, and school districts across Michigan, with a focus on procuring a comprehensive range of musical instruments including Tubanos (10", 12", 14"), Glockenspiels (Alto and Soprano), Metallophones (Alto and Bass), Xylophones (Alto, Bass, and Soprano), Digital Pianos, Digital Piano Dollies, Ukuleles, and Ukulele Racks. The solicitation includes estimated quantities for each instrument type, with an initial contract term of three years and two potential one-year renewals. Evaluation criteria will be based on Statement of Work (40 points), Company Profile (10 points), References (20 points), and Pricing (30 points). The proposal submission deadline is April 16, 2025, at 10:00 AM EST, with an anticipated Notice to Award in May 2025. Vendors must provide electronic price lists, product brochures, manufacturer specification sheets, and warranty information, and are required to offer the lowest available pricing throughout the contract duration.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must pay a 2.0% administrative/remittance fee to MAC and provide pricing that reflects Net 30 payment terms. The solicitation allows for multiple contract awards and permits vendors to offer additional products not initially listed, with the option to provide percentage discounts from catalog or list prices. While no incumbent vendors are explicitly mentioned, the contract is designed to create a pre-qualified vendor pool for statewide cooperative purchasing. The procurement covers all regions of Michigan and anticipates making multiple awards to vendors capable of providing comprehensive Orff musical instrument solutions. Though specific budget ranges are not detailed, the pricing sheet includes estimated quantities for various instruments, suggesting a potentially significant procurement value across participating educational and municipal institutions.