Optical coherence tomography (OCT) system(UW-MAD)[20-0062]

The University of Wisconsin-Madison, located in Dane County and Madison City, is seeking bids for an Optical Coherence Tomography (OCT) System through a Request for Bid (RFB) issued by Purchasing Services on behalf of the Department of Biomedical Engineering. The procurement calls for one OCT system specifically configured for imaging ex vivo tissue samples, with precise technical requirements including lateral resolution better than 5 microns, axial resolution better than 4 microns in water, an A-line scan rate of at least 70 kHz, and a sensitivity of at least 100 dB. The system must feature a vertical optical axis with a stage for focusing and tissue navigation similar to an upright microscope geometry, and must include electronic manuals with a minimum one-year standard warranty. The bid timeline requires written questions to be submitted by January 23, 2020, with final bids due by January 30, 2020, at 2:00 p.m. Central Standard Time. Award will be made to the lowest extended net total bid deemed most advantageous to the University, with evaluation criteria emphasizing technical specifications, pricing, and vendor qualifications.

Bidders must be original manufacturers, authorized distributors, or dealer-authorized by the manufacturer, with a minimum of three years of experience providing ophthalmology equipment or services. The procurement encourages supplier diversity, with goals for minority-owned, women-owned, and disabled veteran-owned business enterprises, though Wisconsin does not recognize LGBTQ+ status as a diversity preference. Vendors must maintain commercial liability insurance with a minimum coverage of one million dollars and provide a Certificate of Insurance upon award. The contract requires on-site maintenance and repair services with a 72-hour response time and two-week completion window, including unlimited call-back maintenance during normal business hours. While no specific budget range is explicitly stated, the University qualifies for governmental and educational discounts, which must be reflected in unit pricing. Bidders must certify compliance with non-collusion requirements, conflict of interest standards, and federal debarment status. The procurement emphasizes environmentally friendly products, preferring items made of recycled materials or those recyclable at end of life.