Ophthalmology examination equipment (UW-MAD) [19-0017]

The University of Wisconsin-Madison is seeking bids for replacement ophthalmology examination equipment through Request for Bid (RFB) 19-0017, targeting two complete clinical examination set-ups. The procurement involves specific medical equipment including a Haag-Streit BQ 900 LED Slit Lamp, Haag-Streit Goldmann Applanation Tonometer, Haag-Streit Reliance 7900 IC WC Instrument Stand, a fully-powered tilt ophthalmological examination chair, a chair glide system for ADA compliance, and a 15-inch round stool with back. Bidders must be original manufacturers, authorized distributors, or dealers with three years of experience providing ophthalmology examination equipment and must submit three client references from comparable institutions. The bid was issued on September 6, 2018, with written questions due by September 13, 2018, and final bids due by 2:00 p.m. CDT on September 20, 2018. The University reserves the right to conduct oral presentations, product demonstrations, or vendor site visits before making an award, with bid prices and terms remaining firm for 60 days from the bid opening date.

The procurement includes provisions for Certified Minority Business Enterprises (MBE) and Disabled Veteran-Owned Businesses (DVB), which may receive preference if submitting qualified bids not more than 5 percent higher than the apparent low bid. Contractors must maintain commercial general liability insurance of at least one million dollars and comply with Wisconsin state requirements, including nondiscrimination and affirmative action provisions. The equipment will be delivered to 2880 University Avenue, Madison, Wisconsin, with all bid prices to be submitted as FOB Destination and Installed, including costs for packing, freight, insurance, setup, instruction, operation manuals, and removal of existing trade-in equipment. The University qualifies for governmental and educational discounts, which must be reflected in unit prices. Payment will be made net 30 days following acceptance and testing of the equipment. The University reserves the right to award the contract based on the lowest extended net total bid judged to be in the best interest of the University, with an optional upgrade to digital applanation tonometers available.