Opex falcon v red or equivalent mail pro

The South Carolina Department of Motor Vehicles (SCDMV) is procuring two OPEX Falcon V Red or equivalent mail processing stations through a competitive bidding process. The procurement seeks digital mailroom scanners capable of opening, scanning, and processing mail with integrated hardware, software, and image capture capabilities that can integrate with OnBase document management software. Authorized resellers or original equipment manufacturers are invited to submit bids for two digital mail processing units that include computer hardware, software, digital sorting functionality, and implementation services. Bidders must provide detailed descriptive literature demonstrating compliance with 60 specific technical specifications, including document classification, output formats, and maintenance features. Key procurement dates include a mandatory pre-bid conference held on May 15, 2023, with questions due by May 17, 2023, and final offer submissions due by July 7, 2023, at 11:00 AM EST. The award notification is scheduled for July 12, 2023, with delivery required within 120 days of purchase order receipt at 10311 Wilson Boulevard, Blythewood, SC 29016. The procurement will award to the lowest responsible and responsive bidder, with evaluation criteria focusing on technical compliance, pricing, and vendor qualifications.

The solicitation requires bidders to register as South Carolina vendors and acknowledge compliance with state and federal regulations, including ethics, debarment, drug-free workplace, and Title VI nondiscrimination requirements. The initial contract term is one year with four optional one-year renewal periods, establishing a maximum contract life of five years. Vendors must provide a minimum one-year warranty and preventative maintenance service, with on-site maintenance inspections required annually and a service response time of three hours. Pricing must be submitted in U.S. dollars on a unit price basis, with fixed rates for the entire contract duration. The procurement covers specific line items including two digital mailroom scanners, one OPEX Insight Software license, and annual maintenance for years one through five. While no specific set-aside designations are mentioned, the solicitation emphasizes that only factory-certified parts are acceptable for maintenance services. The procurement will integrate with existing OnBase document management infrastructure, and all proposed equipment must be new. The State reserves the right to reject any or all offers, ensuring a competitive and thorough selection process.