Operation, Management, and Maintenance Services of the Baggage Handling System (BHS) at Southwest Florida International Airport (RSW)

Lee County Port Authority is requesting proposals for comprehensive Operation, Management, and Maintenance Services of the Baggage Handling System at Southwest Florida International Airport (RSW), with proposals due September 21, 2026 at 2:00 p.m., and a mandatory pre-proposal meeting and site tour on August 18, 2026 at 10:00 a.m. Attendance at the full pre-proposal meeting and project site tour is mandatory; failure to attend will result in proposal disqualification.

The scope encompasses two outbound common-use automated in-line baggage handling systems and inbound flat-plate and slope-plate carousel bag claim devices. Services include preventative and corrective maintenance, bag jam clearing, manual encoding, control room support, baggage delivery and transfer, parts inventory management, warranty administration, and 24/7 system software and hardware support. The provider must furnish all labor, materials, equipment, tools, and consumables; maintain a Ready Stock inventory of essential parts; utilize the Authority's Maximo computerized maintenance management system; and comply with FAA, DHS, TSA, and OSHA standards.

Performance standards require a Monthly Delivery Standard exceeding 97 percent, design throughput of 2,600 bags per hour (1,900 practical for the Legacy System), non-suspect baggage diverted to the Checked Baggage Resolution Area limited to less than 3 percent daily, and bag jam response within two minutes. The RFP specifies zero percent Disadvantaged Business Enterprise contract goals.

The contract term is six years with two optional three-year renewal periods at the Authority's sole discretion, beginning on execution and continuing through September 30, 2032. Compensation is based on accepted pricing terms outlined in the RFP and Exhibit A (Compensation Schedule). Payment will be issued within thirty calendar days of service acceptance and proper invoice receipt. All funding is subject to annual appropriation availability.

Proposers must submit audited financial statements for the past two fiscal years, certify annual gross income from similar baggage handling system operations at commercial service airports, and provide credit standing documentation. Required insurance includes crime insurance with limits equal to fifty percent of agreement value or $50,000 (whichever is greater), plus all mandatory federal and state coverages. Proposers must comply with Title VI Civil Rights Act provisions, E-Verify registration, FAA non-discrimination standards, and airport security access protocols. Questions are due August 24, 2026 by 5:00 p.m. Staff evaluation is targeted for October 2026, Board approval anticipated in March 2027, and agreement execution expected by May 2027.