Operation & Maintenance of Baggage Handling Systems @ PBIA

Palm Beach County Board of County Commissioners, Department of Airports, is seeking qualified firms to operate, maintain, and repair automated Checked Baggage Inspection System/Checked Baggage Reconciliation Areas (CBIS/CBRA) and manual sortation Baggage Handling Systems (BHS) at Palm Beach International Airport (PBIA). The procurement encompasses 24/7 operations and maintenance services for systems serving approximately 6,000,000 passengers annually across one terminal building and three concourses. Key deliverables include preventive maintenance activities (averaging 169.42 hours per month), corrective maintenance services (averaging 77.84 hours per month), and special project labor across ten defined labor categories. Contractors must provide fully burdened hourly rates for special project work and tiered markup percentages for subcontracted work and materials. Required qualifications include comprehensive commercial general liability insurance of $5,000,000 per occurrence and $10,000,000 aggregate, a performance bond or irrevocable letter of credit equal to 100 percent of the contract amount, criminal history records checks, and Transportation Security Administration badging. Evaluation criteria allocate 20 points for experience and qualifications, 20 points for project approach and understanding, 20 points for key personnel and operations, 25 points for price proposal (including maintenance fees and tiered markup percentages), 10 points for small business enterprise participation, and 5 points for local business location preference. A mandatory pre-proposal conference and site inspection is scheduled for June 3, 2016, at 10:00 a.m., with proposals due by June 27, 2016, at 4:00 p.m. The contract award is scheduled for September 13, 2016, with a five-year term through September 12, 2021, and no renewal options.

The RFP includes a 10-point evaluation criterion for small business enterprise (SBE) participation, indicating a set-aside or preference for disadvantaged business enterprises in the proposal evaluation process. Additionally, a 5-point local business location preference is available to firms with local operations. No incumbent vendors or current contractors are identified in the solicitation documents. The specific contract award value or budget range is not disclosed in the available documentation; however, proposers must submit monthly maintenance cost projections for each year of the five-year contract term to enable price evaluation. The maintenance hour requirements provided in Amendment No. 1 establish baseline expectations, with recommended monthly preventive maintenance hours of 560 hours (240 hours daily, 160 hours weekly, and 160 hours monthly), along with historical performance data from November 2015 through June 2016 to guide bidder resource planning and cost proposals.