Operation and Maintenance of Water, Sewer and Waste Water Treatment Systems at Various Orange County Locations
Closed State & local contract opportunity Posted
- Solicitation number
- 2137934
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Christine Serviss generalservices@orangecountygov.com (845) 291-2792
Updated .
About this opportunity
The County of Orange, New York Department of General Services is requesting bids for operation and maintenance services of water, sewer, and wastewater treatment systems at five county locations—Orange County Correctional Facility, Valley View Center for Nursing Care and Rehabilitation, Orange County Emergency Services Center, Orange County Fire Training Center, and Orange County Medical Examiner's Facility—with bids due August 26, 2026 at 3:30 p.m. and questions due August 12, 2026 at 3:00 p.m.
Bidders must hold a Certificate of Contractor Registration with the New York State Department of Labor under Labor Law 220-i; failure to include proof of registration in the bid results in automatic disqualification, and maintaining such registration throughout the contract term is a condition of award. Bidders must demonstrate a minimum of three years of experience operating and maintaining water, sewer, and wastewater treatment systems as of the RFB issuance date, submit a Statement of Qualification addressing successful operations within SPDES permit discharge limits, provide a completed Certificate of Experience with references, and identify key staff with professional resumes and proof of required OSHA training certifications. Contractors must employ sufficient qualified staff capable of performing services throughout the contract term. Operator licenses (Class C and D for water systems; Grade 3 and 3A for wastewater treatment) and compliance with prevailing wage rates under PRC #2026022383 are required.
The contract term is two years with two optional two-year renewals, plus a possible extended term of up to two to three months. Vendors must submit pricing for aggregate monthly maintenance rates, aggregate testing service rates for water and wastewater parameters, and a fixed percentage markup or discount not exceeding 15% on parts and equipment. Labor rates must include travel, tools, equipment, and supplies with no separate charges permitted. Bid security of $500.00 is required. Award will be made to the lowest responsive and responsible bidder. The contract may be used by other New York State local governments and school districts under General Municipal Law 103.
Insurance requirements include Worker's Compensation, Disability, and Liability Insurance. Contracts exceeding $250,000 require ten-hour OSHA construction safety certification for all workers; contracts exceeding $500,000 require participation in approved apprentice training programs for not less than three years with demonstration of graduated apprentices and active enrollment.
Opportunity text
QUESTIONS due to: generalservices@orangecountygov.com by 3:00 pm on Wednesday, August 12, 2026. SCOPE The County of Orange is seeking bids from qualified bidders to provide operational and maintenance services for water, sewer, waste water treatment systems at various County locations. QUALIFICATIONS 1. Certificate of Contractor Registration. As stated in Section 6 of the Instructions to Bidders portion of "this RFB, each bidder submitting a bid in response to this RFB must include in its bid proof of its registration with NY State Department of Labor, as required by Labor Law §220-i in its bid. Failure to include such proof in its bid automatically disqualifies a bidder from consideration for a contract award under this RFB. Failure to maintain such required registration throughout the Contract Term will be cause for termination of the Contract. 2. STATEMENT OF QUALIFICATION. Statement that specifically addresses Vendor's experience in operating and maintaining water, sewer and wastewater treatment systems, as well as Vendor's record of successful operations of water and wastewater treatment plants within the discharge limits of their SPEDS Permits. 3. Experience. To be considered for a contract award under this RFB, a bidder must have a minimum of three (3) years of experience as of the date of the issuance of this RFB in performing the services described in these Specifications. Each bidder must include a completed Certificate of Experience (References) form (provided in this RFB) in its bid package submitted in response to this RFB. 4. QUALIFIED STAFF. To be considered for a contract award under this RFB, a bidder must employ at the time of submission of its bid throughout the entire Contract term sufficient number of Staff qualified to perform services under the Contract. Vendor shall identify key staff members and submit a copy of each such member's professional resumes. Vendor must submit proof of employee training as required by OSHA for the following standards: a. 29 CFR §1910.132-139 Personal Protective Equipment and Respiratory Protection b. 29 CFR §1910.146 Confined Spaces c. 29 CFR §1910.1147 Lockout/Tagout d. 29 CFR §1910.1030 Blood borne Pathogens e. 29 CFR §1910.1200 Hazardous Communications 5. LICENSES. Vendor shall submit clear and legible copies of NYS Operators License for Water and Wastewater Treatment Plants. License requirement for the water system are NYS Class-C and NYS Class-D Operator, and NYSDEC Wastewater Treatment System Grade 3 Operator. Vendor will require a 3A WWTP Certification to maintain the future Valley View Wastewater Treatment Plant. 6. RESOURCES. Vendor shall identify resource and support services that will be available to compliment the "Supervisory Operator". Business enterprises awarded an identical or substantially similar procurement contract within the past five years: none
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