Opening and Closing of Burial Spaces

The City of Orlando's Procurement and Contracts Division is seeking a contractor for Invitation for Bid (IFB) No. IFB24-0261 to provide comprehensive burial space opening and closing services at Greenwood Cemetery, located at 1603 Greenwood Street in Orlando, Florida. The procurement covers labor, materials, supplies, and equipment necessary for interments and disinterments across single spaces and double-depth preinstalled vaults, with services required seven days per week. Specific deliverables include opening and closing services for standard and infant burials, disinterment services, and supplemental offerings like chair and tent setup. The bid response is due on July 18, 2024, at 2:00 PM, with a non-mandatory pre-bid conference scheduled for June 20, 2024, at 11:00 AM. Evaluation will be conducted electronically through the city's e-Procurement Portal, with award determined by the lowest total bid from a responsive and responsible bidder. The City reserves the right to award based on individual or grouped line items, and bidders must submit comprehensive documentation including references, certifications, and insurance certificates.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract will initially be awarded for one year, with potential renewals for up to four additional twelve-month periods, creating a maximum potential contract duration of five years. The pricing proposal includes 16 line items covering various burial and cremation services, with detailed pricing for standard services, late service surcharges, and weekend service fees. While specific budget ranges are not disclosed, the comprehensive pricing structure suggests a potentially significant annual contract value. Bidders will need to demonstrate capability to provide consistent, reliable services across all cemetery burial operations, including handling single and double-depth burial spaces, cremation services, and potential additional equipment requirements. The site plan provided indicates a complex cemetery layout with multiple units and sections, which suggests the contractor must have strong logistical and operational capabilities to navigate and service the entire cemetery effectively.