OPEN Town Campus Roof Rehabilitation Project [F4046]

The Town of Fountain Hills Public Works Department is requesting bids on the Town Campus Roof Rehabilitation Project [F4046] to install a flexible 100 percent acrylic reinforced coating system over existing spray foam roofing, with bids due October 29, 2026 at 5:30 p.m. and questions due October 22, 2026.

Bidders must demonstrate successful completion of at least three similar projects within the past 60 months, with one project valued at a minimum of 75 percent of the total bid amount. This experience requirement is a core eligibility filter.

The scope encompasses material, labor, roof preparation, equipment, tools, detailing, and supervision necessary for system installation. Contract time is 120 days from Notice to Proceed. All pricing must be submitted on a per-unit basis by line item with all blanks completed; empty pricing lines may result in bid rejection. The Town is exempt from federal excise tax and sales tax, which bidders must calculate and itemize separately.

Bidders must submit a 10 percent bid bond with sealed bids and, upon award, provide both a performance bond and payment bond, each equal to 100 percent of the total contract price. The contractor must obtain a business license before commencing work and maintain Commercial General Liability ($1,000,000 per occurrence), Vehicle Liability ($1,000,000), and Workers' Compensation insurance with Employers Liability coverage.

Payment terms include 30-day minimum payment periods with monthly progress payments submitted by the 15th of each month and processed within 14 days of approval. Retainage of 10 percent is held until Final Completion, with 50 percent of retained amounts released when work reaches 50 percent completion. Liquidated damages of $1,600 per calendar day apply for delays beyond the Substantial Completion date. A prospective bidders' conference may be scheduled; details appear on the IFB cover page. An addendum was issued October 1, 2026.