OPEN ExtremeScreen Windscreen

The City of Winter Park, Florida is conducting a Single Source Solicitation (SS25-15) for ExtremeScreen Windscreens to be utilized at its Tennis Center and Ball Fields. The procurement specifically targets windscreen products manufactured exclusively by Ball Fabrics, with a unique product that offers distinctive features including an 80% visual block, maximum air flow, and reduced stress on fencing infrastructure. The solicitation was released on October 24, 2024, with a response deadline of November 14, 2024, at 10:00 am, following Florida Statute 287.057. The ExtremeScreen Windscreen is constructed from solid polyethylene monofilament with high UV inhibitors, preventing moisture absorption and dry rot, and comes with a 7-year warranty compared to competitors' 5-year warranties. Key objectives include procuring windscreens that minimize maintenance requirements and provide superior performance, with the city basing its selection on the product's proven track record of success over the past 5-6 years. The procurement process allows for potential alternative vendors to submit qualifications if they believe they can provide equivalent products, though Ball Fabrics is positioned as the sole source manufacturer.

The solicitation does not explicitly outline specific set-aside designations or restrictions on responding organizations. The estimated fiscal year spending for this procurement ranges from $10,000 to $20,000, with no obligation for future purchases from the vendor. Ball Fabrics is presented as the incumbent and sole source vendor, with no indication of required integration with existing infrastructure or technology. The city's procurement approach emphasizes the product's unique characteristics, including its specialized knit pattern that allows maximum air flow while minimizing load on fences and fasteners. The windscreens are designed to act as a shock absorber during wind gusts and can potentially reduce maintenance costs by up to 95%. While the solicitation is structured as a single-source procurement, it remains open to alternative vendors who can demonstrate equivalent product capabilities, providing a degree of competitive flexibility within the procurement process.