ExtremeScreen_Windscreen.pdf

SS25-15

EXTREMESCREEN WINDSCREEN

City of Winter Park

401 South Park Avenue

Winter Park, FL 32789

RELEASE DATE: October 24, 2024

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: November 14, 2024, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofwinterpark https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Winter Park

ExtremeScreen Windscreen

I. Summary

II. Notice

III. Vendor Questionnaire

Attachments:

A - Ball Fabrics - Single Source Letter

Single Source #SS25-15 Title: ExtremeScreen Windscreen

1. Summary

Supplier: Ball Fabrics

Description: ExtremeScreen Windscreens

To date, the listed supplier has been identified as the exclusive source for this product/service. Notice is hereby provided that this product/service may be a single source.

Any supplier that believes they are capable of providing the same type of product/service should submit product information, statement of qualifications, and/or capabilities, as applicable, by the due date.

This posting will remain active for fifteen (15) business days pursuant to Florida Statute 287.057.

2. Notice

It is the policy of the City of Winter Park to consistently purchase goods and services by full and open competition. The taxpayers of Winter Park are best served when we make sound business decisions based on competitive bids or proposals. Early acquisition planning, including the Procurement Division, can help to avoid delays and facilitate effective market research. However, there may be instances in which a method other than full and open competition can be justified. If a user department determines that a method alternative to full and open competition is necessary or in the best interest of the City of Winter Park, appropriate justification for that course of action must be submitted to the Procurement Division for approval in order to waive the competitive procurement process.

Requestor: Mike McCosker

Date: Thursday, October 24, 2024

Request For: Single Source

Single Source (use for single purchases only): The supply of a product or service is so uniquely* qualified that is only available from a solitary source.

*Definition of Uniquely:

A. Being the only one of its kind

B. Without an equal or equivalent; unparalleled

C. Unusual; extraordinary

D. Characteristic of a particular category, condition or locality

Product: ExtremeScreen Windscreens

Proposed Vendor: Ball Fabrics

Fiscal Year: 2025

Estimated FY Spending: $10,000 - $20,000

1. Explain why the product/service requested is the only product/service that can satisfy your requirements.

Be specific with regard to specifications, features, characteristics, requirements, capabilities and compatibility. Describe what steps have been taken to make this determination:

This screen cuts down on maintenance and breaking of zip ties. It also comes with a 7-year warranty instead of a 5-year.

2. Explain why this service provider, supplier or manufacturer is the unique available source from which to obtain this product/service. Describe the efforts that were made to verify and confirm the validity of a distributor’s claim to be the only available source. (Obtain and include a signed letter from the manufacturer confirming claims made by distributors of exclusive distributorship):

They are the sole manufacturer that makes this type of screen.

3. Will this purchase obligate the City to a particular vendor for future purchases? (Either in terms of maintenance that only this vendor will be able to perform and/or if we purchase this item, will we need more “like” items in the future to match this one?):

No

4. Please describe your market research and the results thereof, including a description of other similar sources or products available and why they are not acceptable:

Over the last 5-6 years we have bought windscreens for the Tennis Center and Ball Fields and have found these have lasted the longest and required the least work.

I certify that the above statements are true and correct to the best of my knowledge, and that prices obtained are fair and reasonable. I also certify that neither I, nor my family members, will gain or receive any additional benefit because I have recommended that this acquisition be obtained solely from a designated vendor or contractor.

Department Head: Mike McCosker Date: Thursday, October 24, 2024

3. Vendor Questionnaire

3.1. Does your company provide this product/service?*

☐ Yes

☐ No

*Response required

3.2. Vendor Specifications and Information*

Please upload your specifications and information.

*Response required