Online NoveList Package Subscription

The County of Orange, California (OC Community Resources) is requesting competitive bids for a five-year subscription to NoveList Plus, NoveList K-8, and NoveList Select software for the Orange County Public Library system, with bids due July 30, 2026 at 2:00 p.m. PST. A 5% preference deduction applies to County of Orange Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) certified bidders, with an 8% preference for businesses certified as both.

The contractor must provide web-based access to fiction and nonfiction databases with read-alike recommendations, curated reading lists, series information, and patron reviews across 29 library branches and one satellite location at the Orangewood Children and Family Center. Required services include technical support, customer service, training materials, marketing support, database maintenance, and integration with the library's online catalog system. The contractor must supply an administrator portal for usage reporting and guarantee that County pricing is equal to or less than rates offered to other local, state, or federal government entities.

The contract runs September 1, 2026 through August 31, 2031 on a firm fixed-fee basis with annual pricing submissions for each year. No price increases are permitted in the first year; subsequent increases require documented proof of cost increases with 30 days' advance notice. Board of Supervisors approval is required if any single year exceeds $200,000 or the total five-year contract value exceeds $1,000,000. Payment terms are net 30 days following annual invoicing in advance of services.

All bids must be submitted electronically through the County's eProcurement Portal. Bidders must provide evidence of active California Secretary of State registration, valid D-U-N-S and Unique Entity Identifier numbers, three references demonstrating similar experience, certificates of insurance, W-9 forms, non-collusion declarations, debarment certifications, campaign contribution disclosures, and performance and labor-and-material payment bonds. The contract will be awarded to the lowest responsive, responsible bidder.