Online Legal Research

The State of Illinois Chief Procurement Office posted standard terms and conditions (Version 23.2) on August 31, 2026 that govern online legal research contracts with state agencies. This document establishes the contractual framework for vendors but does not itself identify a specific solicitation, budget, contract term, or proposal deadline — those details are incorporated into individual contract notices.

Key vendor obligations under the standard terms include compliance with the State Prompt Payment Act; a $15 fee to the Minority Contractor Initiative fund for awards of $1,000 or more; prevailing wage requirements as applicable to service categories; and maintenance of comprehensive records for three years (or five years if federal funds are involved). Vendors must obtain and maintain general commercial liability insurance of at least $1,000,000 per occurrence. The State retains exclusive ownership of all work product and may terminate for convenience with thirty days' written notice or for cause immediately.

Reimbursement is not available for expenses incurred prior to contract execution. Contracts may be partially or fully funded with federal funds, with the percentage disclosed in award notices. All contracts are subject to availability of appropriations and the Illinois Freedom of Information Act. Late payment charges constitute the vendor's sole remedy for payment delays.

This posting serves as the governing template rather than a live solicitation and does not provide specifics on scope, estimated value, place of performance, evaluation criteria, or competitive timeline. Vendors should monitor the State of Illinois procurement portal for individual online legal research RFPs or RFQs that reference these standard terms.