Oneida Vilas Transit Commission Space Needs Assessment

The Oneida Vilas Transit Commission (OVTC) is seeking professional firms to conduct a comprehensive space needs assessment for its two-county public transit system in northern Wisconsin. The procurement involves analyzing requirements for administration offices, vehicle maintenance facilities, and vehicle storage facilities across Rhinelander, Minocqua, and Eagle River. Deliverables will include draft scenarios with probable construction costs, a final recommendation with an implementation plan, estimated project budgeting, and project prioritization for the next five to ten years. Qualified vendors must have at least three years of organizational history providing professional services by a licensed individual specializing in space needs analysis, with demonstrated experience in office space design, vehicle maintenance facility design, and vehicle storage facility design. The evaluation criteria will be comprehensive, with 100 total points distributed across pricing (30 points), professional competence (20 points), capacity (25 points), and experience (25 points). Key procurement dates include: questions due by April 15, 2024, at 3:00 p.m. Central Time; proposals due by May 1, 2024, at 3:00 p.m. Central Time; proposal evaluations beginning May 6, 2024; and an estimated contract award date of May 15, 2024.

The contract is funded by federal grant monies totaling $38,500 under Section 5304, which triggers compliance with federal Disadvantaged Business Enterprise (DBE) requirements. Proposers must complete the Appendix J Bid Opportunity List, which tracks DBE and non-DBE participation, including details such as firm age, type of work, and annual gross receipts. The procurement requires vendors to submit signed federal clauses, an affidavit of non-collusion, proposer information forms, references, and financial stability documentation. Proposals are limited to 50 single-sided pages and must be submitted via hardcopy mail. While no specific set-aside is mentioned, the procurement emphasizes transparency in business participation and requires verification through the System for Award Management (SAM). The contract will be a firm-fixed price agreement with a one-year term and an estimated 100 project hours, with no optional renewals. Vendors should note that OVTC currently leases administrative space and requires a comprehensive analysis to support future new construction of administration, maintenance, and storage facilities.