One year contract for Fasteners

The State of Maine, Division of Purchases, is requesting bids on a one-year fasteners blanket procurement agreement for nuts, bolts, screws, washers, and related items to support all state agencies across multiple locations, with bids due September 29, 2009. In-state bidders and those offering Maine-manufactured commodities receive tie-bid preference under state procurement rules.

All items must comply with SAE J429 specifications and be Grade #8 steel, with some Grade #5 steel items also required. The successful bidder must provide certificates of compliance detailing manufacturer country of origin, lot and date codes, and SAE J429 conformity on the first shipment and on subsequent shipments as requested. Bidders must quote individual prices for high-volume, common items on an attached spreadsheet and provide a relative percentage discount for all other items with a verifiable method such as a website or CD for price validation. Packaging must include State of Maine part number markings on the smallest unit containers, with optional location codes when requested.

The estimated yearly contract value is approximately $60,000, though actual purchases may exceed or fall short of this amount. The contract runs October 1, 2009 through September 30, 2010, with the State reserving the right to renew for two additional one-year increments with contractor consent. Place of performance includes 51 primary Maine Department of Transportation fleet stockroom locations and 11 mobile or satellite facilities distributed throughout Maine.

Pricing is net FOB destination, with all transportation charges included to all State of Maine locations. The State requires vendors to accept the Maine Procurement Card as payment with no surcharges permitted. Delivery must occur within three days of order receipt. Orders of $5,000 or less are emailed directly to vendors; larger orders route through the Division of Purchases for approval. Price increases require documentation of changes in state or federal law; price reductions apply to all subsequent shipments. Bidders must indicate willingness to extend contract pricing to Maine political subdivisions and school districts. The State reserves the right to cancel contracts immediately for non-conformance or with 30 days' notice.