One-time purchase of RIP RAP, #4, #57 Graded Limestone

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of Anthony Correctional Center & Jail (ACCJ), is issuing an Agency Request for Quote (ARFQ) for a one-time purchase of aggregate limestone materials totaling 525 tons. The procurement consists of three distinct line items: 50 tons of Rip Rap graded limestone, 350 tons of #4 graded limestone, and 125 tons of #57 graded limestone, all of which must comply with American Association of State Highway and Transportation Officials (AASHTO) standards and meet specific technical requirements regarding size, density, hardness, and durability characteristics. All materials must be delivered to 313 Anthony Center Drive, White Sulphur Springs, WV 24986, within ten working days of receiving a purchase order, with the vendor responsible for unloading and placing materials at designated facility locations. Vendors must submit complete bids through the state's wvOASIS system or in sealed format by April 22, 2026, at 10:30 AM EST, with written vendor questions due by 2:00 PM EST on April 17, 2026. All costs including delivery fees, fuel surcharges, and environmental fees must be included in the per-ton unit pricing, and award will be made to the vendor offering the lowest overall total cost for conforming contract items. A non-mandatory pre-bid meeting will be held prior to bid opening, though specific details are not provided in the documentation. The buyer, Wassef Maazaoui, can be contacted at 304-558-9093 or wassef.maazaoui@wv.gov for additional information.

No set-asides, restrictions, or designations for disadvantaged enterprises are identified in this solicitation, and no incumbent contractors or current contract holders are referenced in the available documentation. The apparent successful vendor must provide Commercial General Liability Insurance with a minimum of $1,000,000 per occurrence and maintain Builders Risk Insurance equal to 100% of the contract value prior to award; however, no performance or labor/material payment bonds are required. Payment will be made in arrears only after delivery and acceptance of goods, with vendors required to accept payment via electronic funds transfer or P-Card, and the State of West Virginia is exempt from all taxes and will not reimburse such costs. Contract funding is contingent upon appropriation by the Legislature, and the State reserves the right to cancel the contract immediately if materials do not conform to specifications or upon 30 days' written notice. The specific award value or budget range is not disclosed in the available documentation, as vendors are expected to provide their own pricing in response to the estimated quantities listed. The contract term extends from the issuance of the Award Document until all contracted goods have been delivered, with a maximum duration of one fiscal year.