One (1) Year HVAC Preventative Maintenance Service and Repairs

Macomb County is seeking a comprehensive HVAC preventative maintenance and repair services contract for eight county facilities, including administration buildings, service centers, and maintenance facilities. The Request for Proposal (RFP 25-41) solicits qualified contractors to provide quarterly preventative maintenance inspections and services from January 1, 2026, through December 31, 2026, with potential for two additional one-year extensions. Contractors must perform seasonal maintenance including filter and belt replacement, cleaning, lubrication, and general maintenance, with all material and labor costs included in quarterly pricing. Key requirements include maintaining a staff of eight to ten employees, possessing proper Michigan state licensing, and providing detailed pricing for maintenance facilities and administrative buildings, including emergency service, regular business hours, overtime, and weekend/holiday rates. The voluntary pre-bid meeting is scheduled for October 28, 2025, at 9:00 AM at the Maintenance Annex, with written questions due by October 29, 2025, at 12:00 PM. Proposals are due November 13, 2025, at 10:00 AM and must be submitted directly to the Macomb County Purchasing Department.

The solicitation includes specific insurance requirements, mandating commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance meeting Michigan statutory requirements, and automobile liability insurance with $1,000,000 combined single limits. A bid bond or certified check for five percent of the first-year preventative maintenance pricing is required. The county offers a local preference credit of up to five percent for County-based enterprises meeting specified criteria. While no specific set-aside designations are mentioned, contractors must demonstrate robust qualifications, including professional liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and general liability insurance of at least $2,000,000. Macomb County reserves the right to reject any or all proposals and terminate the award with 30 days' notice. Although a specific budget range is not disclosed, the comprehensive insurance and staffing requirements suggest the county is seeking a substantial, professional HVAC maintenance service with the capability to manage multiple county facilities effectively.