One (1) Time - Special Event Catering Services on August 26, 2026

The City of Cheyenne is requesting proposals from multiple food truck-style catering companies for its annual employee picnic on August 26, 2026, with proposals due July 15, 2026 at 3:00 p.m. via the City's eProcurement Portal. Food truck operations are mandated; the venue does not support traditional buffet-style service.

Proposers must hold a current City-issued Food Wagon license and confirm the ability to serve a minimum of 175 meals. The City anticipates approximately 525 attendees and intends to award multiple vendors to provide diverse menu options. Each caterer must submit two different menu options at a fixed price of $12.00 per person for entrees. Caterers providing entree service cannot simultaneously provide dessert catering. The City will supply beverages, desserts, fresh fruit, and condiments and bagged chips as applicable; caterers are responsible for all other supplies, kitchen equipment, serving dishes, plates, utensils, napkins, linens, and required power and water.

Evaluation across 100 points covers responsiveness to the RFP (25 points), diverse and innovative menu offerings (25 points), perceived value (25 points), and relevant experience and qualifications (25 points). Proposals must include a cover letter, qualifications and experience documentation with project references, menu selections, a copy of the City-issued Food Wagon license, and a current IRS Form W-9 prior to payment. The City reserves the right to reject any or all proposals and to negotiate with any qualified caterer.

Payment will be made in full via check on the day of the event; no pre-payment or deposits are available. The contractor selection date is July 20, 2026. Questions are due July 7, 2026 at 5:00 p.m.; addendum responses are due July 8, 2026. All issued addenda must be acknowledged by proposers, or the proposal will be rejected.