CATERING_PROPOSAL_SAMPLE_-_TEMPLATE.docx
DOCX document 23 KB Posted
- Solicitation number
- RFP 9-26
- Issued by
- Natrona County, Wyoming
About this file
This is a catering proposal template issued by the City of Cheyenne, Wyoming for special event catering services scheduled for August 26, 2026. The City is seeking proposals from multiple food truck-style catering companies to provide services for an annual employee picnic. The venue constraints necessitate food truck operations rather than traditional buffet-style service. Proposers must demonstrate the ability to serve a minimum of 175 meals, provide relevant catering experience at similar volumes with reference contacts, and submit a City-issued Food Wagon license. The proposal submission must include a two-page maximum cover letter identifying the primary contact person and signed by an authorized company representative, qualifications and experience documentation with project references, and menu offerings.
Caterers are required to submit a minimum of two different meal options at the fixed price point of $12.00 per person, with the understanding that the City will select one menu item per vendor from this price tier. The proposal template mandates inclusion of a valid City-issued Food Wagon license, with proposals lacking this documentation subject to rejection. Proposers may include additional menu items at the specified price point and provide supplementary information regarding their qualifications. The proposal should reference Request for Proposal #9-26 and specify the number of meals the company can provide if unable to meet the 175-meal minimum requirement.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| One_(1)_Time_-_Special_Event_Catering_Services_on_August_26,_2026.pdf | ||
| RFP_9-26_CATERING_SCOPE_OF_WORK.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CATERING PROPOSAL FROM
COMPANY NAME
A. Cover Letter (2-page, maximum) A cover letter shall be provided which succinctly explains the Caterer’s interest in the project. The letter shall contain the name, address, email, and phone number of the person who will serve as the respondent’s primary contact with City staff. The cover letter shall bear the signature of the person(s) having proper authority to make formal, contractual commitments on behalf of the responding Caterer.
June 26, 2026
City of Cheyenne Attn: TJ Barttelbort 710 S. Lions Park Drive, 2nd Floor Cheyenne, Wyoming 82001
Mr. Barttelbort, Type Body Of Cover Letter Here.
Sincerely, Company Name Company Representative
| Company Address |
| Company E-Mail |
Company Phone Number
B. Minimum Qualifications
For Entrée Catering:
At a minimum, each Caterer shall confirm their ability to provide meals for 175 attendees. If your firm is unable to meet this minimum requirement, please state the number of meals you ARE able to provide. The inability to provide 175 meals may be basis for your proposal not being considered by the City.
Confirm # of Meals:
C. Qualifications and Experience Provide examples of relevant catering experience, of a similar volume (175 meals). Include contact information for reference projects including names and phone numbers.
Provide Qualifications & Experience:
D. Entrée Menu (Meal Only - $12.00 / Person) Provide the menu offerings the caterer wishes to submit, for consideration by the City. The City requests that caterers submit at a minimum, Two (2) different Meal Options for the listed price point. Caterers are welcome to propose additional menu items that fit the price point if desired, with the understanding that the City will have each food truck serve One (1) Menu Item only, from the One (1) price point.
Describe Menu Options (List additional on a separate page if desired).
1. Menu Option One - $12 / Per Person
2. Menu Option Two - $12 / Per Person
D. License Please furnish a copy of your City issued ‘Food Wagon’ license as a part of your proposal. Proposers failing to include a copy of their License will result in their proposal not being considered.
INSERT LICENSE AFTER THIS PAGE
E. Additional Information Provide any additional information that will aid in the evaluation of the Caterer’s qualification with respect to this project.
Include Additional Information:
PROPOSAL FOR: City of Cheyenne / Request for Proposal #9-26 / One (1) Time - Special Event Catering Services
File details come from the government source that posted it. Updated .