One (1) New 2026 Or Newer 1 Ton Dual Rear Wheels, 4-Door Cab, Full Size Pickup Truck, 4x4, With A 9-Foot Utility Box With Crane Support, With A Fleet Work Truck Package (Street and Alley)

The City of Cheyenne, Wyoming, is issuing a sealed bid invitation for the procurement of one new 2026 or newer 1-ton dual rear wheels, 4-door cab, full-size pickup truck equipped with 4x4 drive, a 9-foot utility box with crane support, and a fleet work truck package designated for street and alley operations. The vehicle specifications are comprehensive and mandatory, requiring a 6.0L V-8 engine rated at 320 horsepower, dual batteries, automatic transmission with overdrive, four-wheel anti-lock brakes, white exterior color, gray cloth interior with 40/20/40 split bench seating, and factory-installed running boards. The service body must be white, 108 inches long by 93-94 inches wide, with vertical compartment orientation, adjustable shelves, and compartment lights designed to accommodate a 3,200-pound Auto Crane EHC-32 with full hydraulic extension and wireless controller. Additional mandatory equipment includes a Whelen 54-inch roof-mounted light bar with amber flashing lights, LED 4-inch amber work lights, a 30-gallon 175 psi air compressor with 50-foot hose reel, a heavy-duty jump start system, proper wiring installation with heat shrink connectors, a factory trailer brake controller with seven-wire harness, and backup camera and sensors. Bidders must attend a mandatory pre-bid meeting on April 16, 2026, at 10:30 a.m. at Cheyenne Botanic Gardens, with failure to sign the attendance sheet resulting in bid rejection. The deadline for submitting questions is April 22, 2026, at 5:00 p.m., with addendum responses due by April 23, 2026, at 5:00 p.m. Sealed bids must be submitted electronically through the City's eProcurement Portal by May 4, 2026, at 2:00 p.m., with City Council approval anticipated for May 25, 2026, and an estimated purchase order issuance date of May 28, 2026. Bidders must submit a bid guarantee of 5 percent of the total bid amount if the unit price exceeds $100,000; if the unit price is less than $100,000, no bid guarantee is required, although the City includes a surcharge and escalator contingency of up to 15 percent of the total bid value.

Award will be made to the qualified, responsible Wyoming resident bidder submitting the lowest responsive bid, with a 5 percent preference applied to resident bidders unless federal funds are involved. All items must be new and current model year unless otherwise specified, and bidders must submit manufacturer's standard equipment lists, vehicle warranties, parts and service manuals, electrical schematics, and operator manuals with their bids. Any exceptions, deviations, or substitution requests must be documented on the provided Bid Exceptions/Deviations/Substitutions Worksheet with complete descriptions and supporting documentation. The City reserves the right to reject any or all bids, evaluate variations from specifications, and adjust quantities based on budget availability, with liquidated damages of 0.10 percent of the per-item price per calendar day or $30.00 per item per calendar day, whichever is greater, assessed for delivery delays that are not unavoidable. All bidders must comply with EEOC and ADA requirements and the City's Alcohol and Controlled Substance Policy, with the title to be made out to the City of Cheyenne, Wyoming upon delivery. While no specific budget range is disclosed, the presence of a bid guarantee threshold at $100,000 suggests the anticipated unit price may approach or exceed that amount, with the potential for additional costs related to the 15 percent surcharge and escalator contingency.