On-site safety shoes for various agencies, City Wide

The City of Indianapolis and Marion County Purchasing Division is requesting bids for on-site safety shoes for various city agencies city-wide, with bids due July 9, 2026 at 10:00 a.m. Eastern Time and questions due June 30, 2026 at 12:00 p.m.

The scope requires a specialized delivery vehicle (shoe-mobile) equipped to fit and supply safety footwear to city employees at multiple locations. The contractor must deliver the shoe-mobile to city facilities within eleven business days of request and maintain an inventory of at least 1,000 pairs at any time. Footwear must conform to ASTM F2413-18 PT Class 75 standards and meet applicable ANSI safety specifications for toe compression, metatarsal protection, and other hazard ratings as applicable. The RFB includes eleven line items across various shoe styles and sizes, with estimated annual quantities totaling approximately 685 pairs. All pricing must be firm for the first year, with any escalator clause thereafter limited to a maximum 5 percent increase over the contract term. Pricing is submitted on a delivered basis (FOB Destination, Freight Prepaid and Allowed), with shipping charges included in unit costs.

The initial contract term is two years from execution, with renewal options available under the same terms and conditions subject to approval and Indiana Code compliance. The City reserves the right to award to one or more bidders and may split awards among vendors if advantageous. The incumbent is Safety Shoe Distributors, Inc. under Contract #19278.

Mandatory submission requirements include U.S. Manufactured Products Preference Certification, Bid Acknowledgement Form, Affidavit of Non-Collusion, MBE-WBE-VBE-DOBE certification, warranty statements, and completion of an Exception Sheet. The City's sample Supply Agreement specifies minimum participation thresholds of 15 percent minority-owned, 8 percent women-owned, 3 percent veteran-owned, and 1 percent disability-owned business enterprises, or demonstration of good faith efforts to achieve these percentages. No bid bonds or performance bonds are required.