ON Grayhorse Arbor Improvements

The Osage Nation is requesting qualifications for architect and engineering services for Grayhorse Arbor Improvements, with qualifications due September 17, 2026 at 2:30 p.m. CST. This is a single-award procurement.

The scope includes design and engineering construction documents for expansion of an existing Dance Arbor structure in Grayhorse, Oklahoma, with roof structure and slab extensions on the north and south sides, addition of two adjoining pavilions (each approximately 2,000 square feet) at the Pawhuska and Hominy Camp facilities, and all associated storm drainage improvements. The selected firm must hold professional liability insurance prior to contract execution and comply with Osage Nation law and venue requirements, which are nonnegotiable except under limited circumstances.

Evaluation is weighted as follows: individual and/or firm qualifications (20 points), project team expertise and resources (20 points), project understanding and approach (20 points), understanding of Osage Nation needs and responsiveness (20 points), references from similar organizations such as tribal entities or municipalities (15 points), and Osage ownership if applicable (5 points). While Osage ownership is not required, all firms must submit completed and notarized affidavits addressing non-collusion, business relationships, and Osage ownership status, along with a completed SORNA disclosure.

The selected respondent must execute the contract within 30 calendar days of receiving the Notice of Award and may be reduced to a finalist list and requested to present to the selection committee. Questions are due September 8, 2026 at 4:30 p.m. CST. Final addenda will be issued by September 10, 2026 at 4:30 p.m. CST. Qualifications must be submitted in sealed envelopes containing one hard copy and one digital copy via flash drive to the Osage Nation Purchasing Office in Pawhuska, Oklahoma.