On-Call Wood Flooring Services

Columbia Association is soliciting proposals under RFP 27-12 for on-call wood flooring maintenance and installation at its Columbia, Maryland facilities, with an on-site pre-proposal meeting at Supreme Sports Club on November 10, 2026 and proposals due November 23, 2026 at 2:00 p.m. through PlanetBids. The solicitation carries a 23% participation goal for MBE, WOBE, and Disabled-Owned Business Enterprise firms, but no set-aside is designated.

Bidders may meet the 23% goal through prime or subcontractor participation, and certifications must be verifiable through the Maryland Department of Transportation directory. Bidders either commit to the full goal with documentation for each participating firm or demonstrate good-faith outreach by listing at least three MBE firms contacted. The MBE form must accompany all submissions, and an incomplete form may render a bid unresponsive. The pricing schedule recognizes certifications from the State of Maryland, Howard County, and the City of Baltimore.

The work is as-needed, with an estimated one to five projects during the contract year. Two bid items are annual buff and recoat services for basketball court floors at Columbia Gym (approximately 5,300 square feet) and Supreme Sports Club (approximately 12,300 square feet). Pricing requires a lump sum for each annual project, fully loaded hourly rates for Project Manager, Supervisor, Skilled Installer, Skilled Laborer, and Helper, and a markup or discount percentage on materials and parts. Individual task orders may not exceed $100,000, and larger projects will be bid separately. Bidders must submit three references for similar work completed within the last three years, a Maryland State Department of Assessments and Taxation certificate, Maryland business registration, and proof of $2 million general liability and $1 million business automobile coverage. Equipment disclosure covers trucks with vehicle schedules and flooring-specific equipment, and a qualifications summary of no more than two pages is required.

Columbia Association estimates total annual expenditure at $60,000 and does not guarantee minimum purchases. The initial term runs January 1 through December 31, 2027, with four one-year renewals by mutual agreement. Proposals are scored on 100 points: price (40), equipment and personnel depth (30), and contractor qualifications (30).