On-Call Water & Wastewater Utility Repair, Replacement & Installation

The City of Bay City, Texas, located in Marion County, is seeking qualified contractors to provide on-call water and wastewater utility repair, replacement, installation, and rehabilitation services through a Time and Materials (T&M) contract. The Request for Proposals (RFP) COBC-PW-WS-2025 aims to establish contracts with multiple contractors who can perform comprehensive utility infrastructure maintenance, including pipe repairs, replacements, emergency response, and trenchless rehabilitation. Proposers must demonstrate technical experience, key personnel qualifications, project approach, and emergency response capabilities. The evaluation will be based on a 100-point scoring system, with points allocated to technical experience (20 points), key personnel (15 points), project approach and emergency response (20 points), references (10 points), financial stability (10 points), and financial proposal (25 points). Proposals are due on Tuesday, April 22, 2025, at 2:00 PM CST, with a non-mandatory pre-proposal meeting scheduled for April 15, 2025. The initial contract term is one year, with the potential for two additional one-year renewals based on performance and continued need.

The RFP does not specify specific set-aside designations or restrictions on respondent types. Contractors must meet comprehensive insurance requirements, including Commercial General Liability, Automobile Liability, and Workers' Compensation policies with specific coverage limits and using Texas-licensed insurance carriers with an A-VIII or better rating. While no incumbent vendors are mentioned, the City reserves the right to award contracts to multiple qualified contractors to ensure adequate capacity and responsiveness. The contract will be structured to assign work through written Work Orders, with invoicing based on approved hourly labor and equipment rates, plus material costs with an agreed-upon markup percentage. No minimum work volume is guaranteed, and the final contract award is subject to Bay City Council approval. Proposers must submit detailed documentation, including a signed cover letter, technical experience section, staffing plan, emergency response capabilities, references, financial information, and various attachments such as an Execution of Offer form, Addenda Acknowledgment, and a Price Proposal Sheet detailing labor, equipment, materials, and mobilization costs.