On-Call Upfitting Vehicles with Public Safety Equipment Services

The County of San Mateo's Department of Public Works, Vehicle and Equipment Services division, is seeking on-call upfitting services for public safety vehicles through a competitive Request for Proposals (RFP 2025-RFP-00593). The procurement aims to establish a five-year contract with one or multiple firms to provide comprehensive vehicle equipment installation services for various county departments, including light bars, sirens, radios, antennas, brackets, mounts, partitions, consoles, and specialized law enforcement and emergency vehicle modifications. Proposals are due on August 13, 2025, at 3:00 pm, with an anticipated contract award date of September 5, 2025, and a contract start date of October 21, 2025. The evaluation process will utilize a points-based system totaling 110 points, with 30 points allocated to Firm and Team Qualifications, 45 points for Technical Proposal and Ability to Meet Scope of Work, and 25 points for Price. Respondents will be assessed on their capability to provide equipment, materials, and labor for upfitting various vehicle classifications, types, and makes/models as requested by county departments.

The solicitation includes provisions for potential participation by local businesses and non-profits, with additional points available for small or micro businesses. The contract allows for potential piggyback usage by the twenty cities within San Mateo County and other governmental agencies. While specific budget ranges are not explicitly stated, the contract template suggests agreements over and under $200,000, with comprehensive insurance requirements including $1,000,000 minimum liability coverage. Respondents must comply with various local ordinances, including Living Wage, Employee Jury Service, and non-discrimination requirements. The contract includes provisions for potential multi-vendor selection, allowing the county to engage services on an as-needed basis to meet operational requirements. Insurance and professional liability requirements are substantial, indicating the critical nature of the public safety equipment installation services being procured.