On-Call Sustainability Services

The City of Charlotte, North Carolina is seeking qualified companies to provide on-call sustainability services for its Strategic Energy Action Plan Plus (SEAP+) program through RFP #269-2026-121. The procurement will establish an on-call, task-order contract for program management and implementation across four primary focus areas: Buildings, Energy Generation, Transportation, and Cross-Sectional initiatives, as well as General Sustainability and Workforce Development services. Vendors must demonstrate expertise in sustainability program implementation and be capable of responding to individualized task orders issued by the city. The solicitation requires comprehensive proposals that address qualifications, experience, proposed approach, and cost-effectiveness. Key dates include a non-mandatory pre-proposal conference on November 3, 2025 at 11:00 a.m. EST, with written questions due by October 28, 2025 (pre-conference) or November 7, 2025 (post-conference), and proposals due November 20, 2025 by 12:00 p.m. EST through the Bonfire e-Procurement Portal. The City will evaluate proposals based on qualifications and experience, proposed solution and approach, cost effectiveness, MWSBE inclusion efforts, and acceptance of contract terms, with an anticipated contract award by City Council in February 2026.

The procurement includes specific set-aside designations and requirements for Minority-owned, Women-owned, and Small Business Enterprise (MWSBE) participation, with the City intending to negotiate MWSBE participation goals with the selected contractor. Proposers must submit CBI Form 3 documenting MWSBE utilization or risk having their proposal deemed non-responsive. The contract requires comprehensive insurance coverage, including automobile liability ($1,000,000), general liability ($1,000,000), workers' compensation, and errors & omissions insurance ($1,000,000 per claim, $3,000,000 aggregate). The initial contract term is three years, with an option to renew for an additional two years, making the maximum contract duration five years. While specific award values are not explicitly stated, the on-call, task-order structure suggests flexibility in project scoping and funding. Vendors must also complete certifications regarding debarment, lobbying, and fair trade practices, with potential disqualification for non-compliance. The contract will be subject to City Council Budget Ordinance approval and does not establish minimum purchase requirements.