On-Call Roof Maintenance and Repairs

Charlotte Douglas International Airport (CDIA), a department of the City of Charlotte, North Carolina, is issuing a Request for Proposals (RFP) to procure on-call roof maintenance and repair services. The Airport seeks to contract with a minimum of two qualified contractors to provide time-and-materials based roof maintenance and emergency repairs for approximately 100 buildings, including the airport terminal. Services encompass repairs to roof components such as cracks, blistering, drains, vents, scuppers, gutters, flashing, and caulking, as well as leak testing, waterproofing, and moisture surveys across various roofing system types including asphalt built-up, modified bitumen, EPDM, TPO, and standing seam. Proposers must demonstrate at least five years of experience in similar roof maintenance work, financial capacity, and provide three references from prior clients. Required personnel must hold appropriate licenses and certifications for roof repairs and possess experience with multiple roofing systems. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence, $5,000,000 for contractors with Aircraft Operation Area access), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation meeting North Carolina statutory requirements. A non-mandatory pre-proposal conference is scheduled for February 25, 2026, at 10:00 a.m. EST via Microsoft Teams, written questions must be submitted by March 2, 2026, and proposals are due by 2:00 p.m. EST on March 10, 2026, through an e-bidding portal, with tentative City Council approval on May 11, 2026, and an estimated service start date of July 1, 2026.

The contract is subject to the Charlotte Business Inclusion (CBI) Program, requiring contractors to submit CBI Form #3 demonstrating commitment to minority, women, and small business enterprises. All assigned personnel must pass background checks and comply with E-Verify requirements. The contract term is three years with two optional one-year renewal periods. Compensation shall be based on agreed-upon hourly labor rates and material markups submitted on a time-and-materials basis, with pricing submitted via the e-bidding portal; no specific budget range or award value is stated in the solicitation. The City of Charlotte must be named as an additional insured on all required insurance policies. Payment is due within 30 days of invoice receipt, with monthly invoices requiring detailed supporting documentation and applicable sales tax. The project is non-federally funded and is subject to North Carolina law.