On-Call Region 1 Tree and Brush Cutting Services PA

The Oregon Department of Transportation (ODOT) is procuring on-call tree and brush cutting services for Region 1, which encompasses multiple counties, through a competitive bidding process. The Invitation to Bid (ITB) seeks qualified contractors to provide comprehensive tree and vegetation management services along roadways, including trimming, removal, and debris disposal. Specific service requirements include utilizing properly trained personnel, maintaining equipment in good operating condition, and potentially deploying a Certified Arborist on complex projects involving energized power lines. Contractors must be capable of responding to standard work orders within 5 calendar days and emergency work orders within 24 hours. The bid submission deadline was August 24, 2021, with bids to be submitted electronically through the OregonBuys eProcurement system. Evaluation criteria appear to focus on price, expertise, equipment capabilities, and past performance response times. Three bidders submitted proposals: Wright Tree Service, Mountain View Tree Service, and O'Malley Brothers Corporation.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged business enterprises. The contract is structured as a non-exclusive price agreement with an initial four-year term and potential for up to four additional one-year extensions. While no specific contract value is listed, the bid tabulation includes detailed hourly rates for various equipment and crew configurations, including climbers, bucket trucks, mulchers, and support services like traffic control and emergency callout premiums. ODOT intends to award agreements to all responsive and responsible bidders, indicating multiple vendors may be selected. The pricing structure includes prevailing wage rates and allows for per diem compensation. Notably, ODOT makes no guarantee of minimum or maximum purchase volumes, providing flexibility in service utilization. Contractors will be compensated based on fixed unit prices upon satisfactory completion of work orders issued during the contract period.