On-Call Pump Repair and Maintenance Services

Forsyth County, Georgia is issuing an Invitation to Bid (ITB No. 26-48-3340) for On-Call Pump Repair and Maintenance Services to establish an open-ended, task order-based service agreement spanning calendar years 2026, 2027, and 2028. The procurement seeks qualified vendors to provide testing, maintenance, repair, and reconditioning services for county-owned pumps located at various water and wastewater facilities, including water production facilities, water reclamation facilities, pump stations, and ancillary infrastructure. The service scope encompasses vertical turbine pumps, centrifugal pumps, and submersible pumps across more than 400 assets distributed across eight major treatment facilities and approximately 50 pump stations, with horsepower ratings ranging from 1.5 to 700 HP. Qualified bidders must demonstrate a minimum of five years of experience performing pump repair services, maintain OSHA compliance, hold lockout/tagout certification, and possess confined space entry certification where required; bidders must also provide a minimum of three professional references with similar service experience. Pricing shall be submitted through the EUNA electronic procurement platform using the provided Excel Bid Schedule, with separate labor rates quoted by classification (Certified Pump Technician, Apprentice/Helper, Mechanical Technician, Electrical Technician, and Field Supervisor/Project Manager), material markup percentages, and mobilization charges on a not-to-exceed basis. The bid submission deadline is Thursday, April 16, 2026, at 2:00 p.m. EST, with public bid opening at 2:30 p.m. EST; the questions and answers deadline is Monday, April 6, 2026, at 12:00 p.m. EST. The County reserves the right to award to one or more responsive and responsible bidders and will evaluate proposals based on total evaluated cost, which factors estimated annual labor hours (600 hours for Certified Pump Technicians, 200 hours for Apprentices/Helpers, 200 hours for Mechanical Technicians, 100 hours for Electrical Technicians, and 150 hours for Supervisors/Project Managers) and estimated annual materials spending of $250,000. Contract requirements include providing a 24-hour emergency contact number, responding to regular service calls within 24 hours and emergency calls within two hours, maintaining warranty periods of 12 months for basic repairs, 24 months for extended repairs, and 36 months for complete overhauls, and obtaining written approval from the County before performing repairs exceeding seventy-five percent of comparable new pump costs.

The solicitation contains no identified set-aside designations or restrictions limiting organizational type eligibility, and no incumbent vendors or current contractors are referenced in the available documentation. Contractors must register with and use the federal E-Verify work authorization program and maintain compliance throughout the contract period, with all subcontractors subject to the same requirement; contractors must also obtain a business license from Forsyth County prior to commencing services. Insurance requirements are substantial, mandating comprehensive coverage including workers' compensation, general liability, automobile liability, excess umbrella liability, professional liability, and cyber liability insurance with specific minimum limits, with Forsyth County named as an additional insured. The contract does not require bid, performance, or payment bonds at the master agreement level; however, performance and payment bonds will be required for individual task orders exceeding $100,000. The existing pump inventory is predominantly comprised of equipment from manufacturers including Gorman Rupp (appearing in over 100 entries), Flygt, Sulzer, Ebara, Grundfos, Vaughan, Wilo, and KSB, requiring successful bidders to demonstrate technical expertise across multiple pump types and manufacturer platforms. No specific budget range or award value is disclosed; rather, compensation will be determined on a task order basis according to the contractor's proposal and adjusted by the responsible user department, with payment issued within thirty days of County approval of detailed monthly invoices. The County reserves the right to add or remove equipment and service locations at its discretion without incurring penalties or additional fees, and may terminate the agreement for convenience with five calendar days' notice, for cause with a thirty-day cure period for deficiencies, or immediately for gross negligence.