On-Call Pump Maintenance & Repair Services

Multnomah County is seeking on-call pump maintenance and repair service contractors through Invitation to Bid (ITB-29-2025) to perform comprehensive pump services within county buildings. The primary focus encompasses maintenance and repair of pumps serving critical infrastructure systems including boilers, chillers, sumps, and sewer systems. Contractors must be prepared to respond to maintenance and repair needs across county facilities, demonstrating technical expertise in pump-related services. The procurement is structured as an open bid with an electronic submission process, with bids accepted from August 30, 2024, to October 1, 2024. An optional virtual pre-bid conference is scheduled for September 5, 2024, providing potential bidders an opportunity to request clarifications and understand project requirements. The county intends to award multiple contracts to the lowest responsive bidders meeting minimum qualifications, with a maximum contract term of 5 years. Prevailing wage rates will apply to on-site work, and contractors must comply with all relevant regulatory requirements.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Pricing adjustments are limited to a single request per 12-month period, not exceeding the lesser of the Consumer Price Index for Urban Consumers (CPI-U) or 3%. No bid bond, performance, or payment bonds are required for this procurement. The county has included provisions for cooperative purchasing, allowing potential contract extension to other public agencies. While specific budget ranges are not detailed in the provided documentation, the multi-year, multi-contract approach suggests flexibility in vendor selection and potential service volume. Contractors must complete and submit required attachments, including a Sample Project Rate Sheet and Cooperative Purchasing Vendor Agreement, demonstrating their capability to provide responsive and comprehensive pump maintenance services. The procurement strategy appears designed to establish a pool of qualified contractors capable of addressing the county's ongoing pump maintenance and repair needs across various critical infrastructure systems.