ITB-29-2025 On-call Pump Repair.pdf

30 August 2024

On-Call Pump Maintenance & Repair Services Contractor shall perform pump maintenance and repair services in County buildings. The primary systems that the pumps serve are boilers, chillers, sumps and sewer systems.

30 August 2024

Released 8/30/2024 7:00 AM PDT Type Invitation to Bid (ITB) Open 8/30/2024 8:00 AM PDT Number ITB-29-2025 Close 10/1/2024 2:00 PM PDT Currency US Dollar

Sealed Until 10/1/2024 2:00 PM PDT Payment Terms 0% 0, Net 30

30 August 2024

Contacts Jun Zhu jun.zhu@multco.us

Phone +1 503-988-7603 ext. 87603

30 August 2024

Commodity Codes Commodity Code Description 72151100 Plumbing construction services

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On-Call Pump Maintenance and Repair Services An OPTIONAL Virtual Pre-Bid conference is scheduled for Thursday, September 05, 2024 starting at 2:00 pm.

Google Meet joining info Video call link: https://meet.google.com/swt-trkn-zod or by calling the following phone number: (US) +1 989-439-0323 PIN: 161 798 811#

Attendance at the Pre-Bid Conference is NOT required for bid eligibility.

All questions in regards to the Sourcing Event must be submitted through the Q & A board.

BID DOCUMENTS

The following documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event. The Buyer Attachments page includes the following:

• Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures

• Attachment 1 – Statement of Work and Other Terms

• Attachment 2 – Sample Project

• Attachment 3 – Cooperative Purchasing Vendor Agreement

• Sample Contract – Public Works Agreement

SPECIFICATIONS AND ADDITIONAL REQUIREMENTS

• See Attachment 1 - Statement of Work and Other Terms on the Buyer Attachments page of this Sourcing Event.

RESPONSIBLE BUSINESS PRACTICE

• Contractor shall utilize and encourage the use of energy efficient appliances.

• Contractor shall plan for route optimization in providing services.

• Contractor shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain.

PREVAILING WAGE

Prevailing Wage Rates (PWR) apply to this project for on-site work. Contractor shall comply fully with the provisions of ORS 279C.800 through 279C.870. The Contractor shall pay workers at no less than the specified minimum hourly rate of wage as provided in the Oregon Bureau of Labor and Industries (BOLI) publication titled "Prevailing Wage Rates for Public Works Contracts in Oregon, which is incorporated herein by reference, https://www.oregon.gov/boli/WHD/PWR/pages/pwr_state.aspx. Every subcontract shall contain a provision requiring payment of prevailing wage pursuant to the provisions of ORS 279C.800 through 279C.870.

Current Prevailing wage rate: Effective July, 5, 2024

Bidders may also request a copy of the Prevailing Wage Rates and rules by calling the Bureau of Labor and Industries at

(971) 673-0838.

PRICE ADJUSTMENTS

Contract may be adjusted annually. All prices must be held firm for the first twelve (12) months of the contract.

Subsequently, any Contractor requested price increases shall be submitted, in writing, to the County no less than sixty

(60) days prior to the proposed date of change. Price increases are limited to a single request during any consecutive twelve (12) month period, and may not exceed the lesser of the U.S. Department of Labor Consumer Price Index for A Urban Consumers (CPI-U), U.S., or three percent (3%). The County reserves the right to reject any requested price modifications that are unacceptable to the County.

CONTRACT TERM

Description

Fixed term. The contract term shall be for a maximum of five (5) years.

The termination date of all contracts issued under this ITB shall be five (5) years from the initial contract execution, unless earlier terminated.

BID BOND

A Bid Bond will not be required for this solicitation.

PERFORMANCE AND PAYMENT BONDS

Performance and payment bonds will not be required for this contract.

INSURANCE REQUIREMENTS

See Sample Contract - Exhibit 2: Insurance Requirements located in the Buyer Attachments section of this sourcing event.

COOPERATIVE PURCHASING

Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms, conditions and prices of the original contract; pursuant to ORS 279A.215 and agreement by the selected Contractor to extend the terms, conditions and prices of the original contract. Proposer must sign and return Attachment 3 - Cooperative Purchasing Vendor Agreement located in the Buyer Attachments section of this sourcing event.

BID SUBMISSION

• Bids must be submitted electronically through this Sourcing Event.

• Attachment 2 - Sample Project Total entered into Service Line Items – Groups S1.1

• Complete Attachment 2 – Sample Project and uploaded to Group 2 - Question 2.1

• Complete Attachment 3 - Cooperative Purchasing Vendor Agreement and uploaded to Group 2 - Question 2.2

VIRTUAL BID OPENING

Bids will be opened and read virtually on Tuesday, October 01, 2024 at 2:15 pm.

Join with Google Meet: https://meet.google.com/sqy-chmc-jsk

Join by Phone: (US) +1 470-285-0286 PIN: 758 690 561#

CONTRACT AWARD

• As a result of this sourcing event process, Multnomah County intends to award multiple contracts to the lowest bidders who meet minimum requirements.

• There is no guarantee for specific items to be needed over the life of the contract.

• The awards will be made on the lowest prices provided for the Sample Project Total.

IMPORTANT:

Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request Form" to gain access to participate in a formal Sourcing Event (RFP, RFPQ or ITB) is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date.

https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah

Required to View Event

Prerequisites Required to Enter Bid

30 August 2024

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

4. Please review the "Acknowledgement for "Price File" Language in Questions with Uploads."

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Buyer Attachments

1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions Bids 04_08_24.pdf

3. Attachment 1 - Pump Repairs and Maintenance - Scope of Services.pdf

4. Attachment 2 - Sample Project Rate Sheet - Pump Repairs locked.xlsx

5. Attachment 3 - Cooperative Purchasing Vendor Agreement.pdf

6. Sample Contract - Public Works Agreement.pdf

30 August 202430 August 202430 August 202430 August 202430 August 202430 August 2024 https://multco.us/file/73233/download https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQ4MzczLTE1OTY2MTM3MjRQcm9jZWR1cmFsIEluc3RydWN0aW9ucyBCaWRzIDA0XzA4XzI0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQ4MzczLTE2NzYxMjMzNzFBdHRhY2htZW50IDEgLSBQdW1wIFJlcGFpcnMgYW5kIE1haW50ZW5hbmNlIC0gU2NvcGUgb2YgU2VydmljZXMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQ4MzczLTE2NzYxMjM5MTBBdHRhY2htZW50IDIgLSBTYW1wbGUgUHJvamVjdCBSYXRlIFNoZWV0IC0gUHVtcCBSZXBhaXJzIGxvY2tlZC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQ4MzczLTE2NTUzNjY4MzNBdHRhY2htZW50IDMgLSBDb29wZXJhdGl2ZSBQdXJjaGFzaW5nIFZlbmRvciBBZ3JlZW1lbnQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQ4MzczLTE2NzA0MzgwMjFTYW1wbGUgQ29udHJhY3QgLSBQdWJsaWMgV29ya3MgQWdyZWVtZW50LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Company Certification Information - This section is not scored Instructions:

1.1 State of Incorporation

1.2 Date of Incorporation

1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder (as described in the Representation and Certification Prerequisite and ORS 279A.120), a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the Prerequisite, Bidder shall provide an explanation to their offer here.

1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.6 Upload additional explanation as needed

1.7 Name of person submitting the Bid:

1.8 Title of person submitting the Bid:

1.9 I represent that I am at least eighteen (18) years of age.

1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

Group 2: Required Supporting Documentation Instructions:

2.1 Upload completed Attachment 2 - Sample Project

2.2 Upload completed Attachment 3 - Cooperative Purchasing Vendor Agreement

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Sample Project Total - Attachment 2 1 LO - Lot

Sample Project Total - Attachment 2

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