On-Call Professional Engineering Services for Small Projects

The County of Frederick, Virginia is requesting proposals to establish one or more on-call contracts with qualified engineering firms for professional engineering services on small projects with individual project costs not exceeding $80,000, with proposals due October 13, 2026 at 2:00 p.m. local time via eVA.

The scope includes evaluations, inspections, investigations, analyses, feasibility studies, code compliance reviews, design, specifications, permitting, construction administration, and related engineering work across structural, mechanical, electrical, civil, fire protection, environmental, geotechnical, and surveying disciplines. Services are provided on an as-needed basis; the County does not guarantee any selected firm will receive project assignments or a minimum dollar value of work. Individual projects are authorized through written Project Task Orders identifying specific scope, deliverables, schedule, and compensation.

The initial contract term is one year from the date of award with options for four additional one-year renewals contingent upon mutual agreement and continued County need. Prices shall remain firm for the initial contract period, with any subsequent renewal period price increases limited to the lesser of the Consumer Price Index change for Engineering and Architectural Services or five percent annually.

The County requires proof of adequate liability insurance prior to commencement of services: Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Workers' Compensation, and Professional Liability/Errors and Omissions coverage. All proposed subconsultants are subject to County approval.

The County may make multiple awards and reserves the right to award to two or more offerors deemed fully qualified and best suited to provide required services. Pricing proposals will be negotiated following preliminary evaluation and reference checks, with cost proposals due during the negotiation stage.