On-Call Medical Physician Services

The California Department of Developmental Services (DDS) issued Invitation for Bid (IFB) CS269008 on April 10, 2026, for on-call medical physician services at Canyon Springs, an Intermediate Care Facility for Developmentally Disabled individuals located in Cathedral City, California. The procurement seeks a California-licensed physician to provide 24-hour physician coverage and relief medical care services to approximately 45 current residents (average census of 55) across 63 licensed beds during the facility's in-house physician's planned absences and periods requiring additional on-site medical assistance. Key service deliverables include daily rounds lasting approximately two to three hours per day Monday through Friday between 7:00 a.m. and 11:00 a.m., on-call responsiveness requiring phone call response within 15 minutes or personal contact within one hour, and comprehensive orientation covering HIPAA compliance, infection control, abuse prevention, and workplace safety policies within 30 days of the agreement's effective date. The contractor must be a California-licensed physician with no administrative disciplinary actions, court-ordered restrictions, hospital disciplinary actions, or malpractice settlements on record with the Medical Board of California, and must maintain professional liability insurance of at least $1,000,000 per occurrence and $2,000,000 in aggregate. The contract term runs from July 1, 2026, through June 30, 2028, with anticipated service requirements of approximately one two-week period per calendar year based on three service categories: 330 hours on-site assist services, 1,200 hours on-call coverage, and 1,200 hours on-site services. The procurement schedule requires questions submission by April 15, 2026, at 10:00 AM Pacific Standard Time, posted answers by April 22, 2026, bid submission deadline of April 28, 2026, at 11:00 AM Pacific Standard Time, bid opening at 1:00 PM on April 28, 2026, bid evaluation on May 1, 2026, notice of intent to award on May 8, 2026, and proposed award date of May 19, 2026. Award will be made to the lowest responsive responsible bidder based on submitted hourly rates for the three service categories, which shall be binding throughout the agreement term; bidders must also submit three references for similar services provided within the last ten years to long-term care facilities in California, along with current medical license, board certification, and curriculum vitae.

No small business preference set-aside or disadvantaged veteran business enterprise (DVBE) participation requirements are specified in the IFB, as DVBE participation requirements have been waived for this procurement. The solicitation does not identify any incumbent vendors or current contractors. Budget information is not publicly disclosed in the available procurement documents; however, compensation is provided on a fee-for-service basis with monthly, quarterly, semi-annual, or annual billing options selected by the bidder, subject to state budget appropriations with the agreement becoming null and void if funding is not allocated or reduced. The contractor must accept specified hourly rates as payment in full and agrees not to bill Medi-Cal, Medicare, or other third-party payors for services rendered under the agreement. All payments are made in accordance with the California Prompt Payment Act (Government Code Section 927 et seq.), and budget line-item transfers, additions, or deletions exceeding 10 percent or $10,000, whichever is less, require written amendment approval. The contractor must comply with extensive regulatory requirements including California Welfare and Institutions Code Section 4500, Title 42 Code of Federal Regulations sections 483.400-483.480, California Code of Regulations Title 22 sections 76000-76725, Department Policy Memorandum #423, and mandatory information security and confidentiality standards protecting personal, confidential, and sensitive information through encryption, audit trails, breach notification, and secure data destruction protocols. The contractor may subcontract services to another qualified physician provided the subcontractor meets all licensing and disciplinary requirements, and must maintain fiscal control and accounting procedures compliant with California requirements.