On Call Locksmith Services

The New Haven Public School District is seeking a qualified vendor to provide On Call Locksmith Services through Invitation to Bid #2025-IFB-252. The procurement covers comprehensive locksmith services district-wide, including installation and repair of locks, door closures, panic bars, electronic access control systems, and related hardware across 46 educational facilities in New Haven and West Haven. Required services encompass digital door locks, key duplication, electronic access control, and comprehensive security systems, with the potential for 24/7 service requirements. Vendors must submit detailed documentation including city forms, a signature sheet, disclosure and certification affidavit, current workforce certificate, and a statement of qualifications. The bid requires vendors to provide hourly labor rates and demonstrate technical capabilities across various locksmith technologies. The solicitation was released on July 14, 2025, with responses due by August 7, 2025, at 3:00 pm. Award will be made to the lowest responsible qualified respondent, with the city reserving the right to award separate items to different bidders.

The contract will have a one-year term with two potential one-year renewal options, entirely at the city's discretion. Substantial insurance requirements are mandated, including general liability, workers' compensation, auto liability, and potentially abuse and molestation coverage. While no specific set-aside designations are explicitly mentioned, the city's Commission on Equal Opportunities (CEO) requires EEOC package submissions with associated fees ranging from $100 to $4,000 depending on contract value. Contractors must attend a mandatory pre-award conference and comply with the city's Living Wage Ordinance. The contract appears to have contingent funding availability, with estimated quantities for services. Though a specific budget range is not provided, the procurement documents suggest the city is seeking a flexible, responsive locksmith service capable of addressing security needs across its entire school district infrastructure. Funding sources may include municipal budgets and potentially ARPA-related resources.