On-Call Instrumentation and Electrical (I&E) Maintenance Support Services

The Water Replenishment District of Southern California (WRD) is issuing Request for Proposal (RFP-25-005) to establish on-call Instrumentation and Electrical (I&E) maintenance support services contracts with up to three qualified firms. The procurement seeks experienced contractors to provide comprehensive I&E maintenance services across multiple WRD facilities, including the Leo Vander Lans Treatment Plant, Long Beach Torrance Desalter, Albert Robles Center, WRD Headquarters, and various turnout structures and monitoring well sites throughout the district. Required services encompass circuit installation and replacement, instrument calibration and repair, electrical equipment maintenance, lighting systems, motors, variable frequency drives (VFDs), soft starters, and preventative maintenance across all voltages. The RFP establishes three project tiers with differentiated response requirements: Tier 1 (Urgent Need) requires response within one hour and onsite presence within eight hours; Tier 2 (Facility Outage) requires initial response within two calendar weekdays and cost estimates within one calendar weekday; and Tier 3 (Planned Maintenance) allows two calendar weeks for cost estimates and onsite mobilization. Proposers must demonstrate a minimum of three years of relevant on-call I&E maintenance experience for public water utilities. The evaluation criteria allocate 100 points across three categories: Project Team and Qualifications (40 points), Performance on Similar or Related Projects (30 points), and Billing Rates (30 points), with an additional five bonus points available for demonstrating at least 10 percent utilization of Small Business Enterprises (SBEs), Disadvantaged Veteran Business Enterprises (DVBEs), and Local Business Enterprises (LBEs). The deadline for submitting questions is January 6, 2026, at 3 PM PST, with proposals due January 21, 2026, at 3 PM PST, submitted exclusively through the WRD Procurement Portal in text-searchable PDF format limited to 30 single pages. Contract awards are anticipated in March 2026, with an initial term of three years and options for two additional one-year extensions at WRD's sole discretion.

Contractors must accept WRD's standard General Services Agreement without exceptions and comply with California Labor Code prevailing wage requirements, with subcontractor markups capped at 15 percent and material markups limited to 10 percent. Insurance requirements include Commercial General Liability of $2,000,000, Automobile Liability of $1,000,000, Workers' Compensation with statutory limits, and Employer's Liability of $1,000,000. All proposed key personnel must be identified with contact information and commitment that no substitutions will occur without district approval. Compensation is determined on an individual task order basis using either time-and-material or lump-sum fee structures depending on project tier, with hourly rate sheets required. No incumbent vendors or current contractors are identified in the available documentation. WRD does not guarantee task order awards or contract extensions, and no specific budget range or award values are disclosed in the RFP materials provided.