On-Call Industrial Vacuum Services

The City of Raleigh, North Carolina has issued a Request for Proposals (RFP) for On-Call Industrial Vacuum Services targeting the Water Resource Recovery Division, seeking qualified firms to provide comprehensive wet well cleaning services for wastewater treatment facilities. The procurement covers on-call and emergency cleaning services for wastewater treatment plants, pump stations, and lift stations, with a focus on removing sludge, dirt, grease, and debris using industrial vacuum trucks. The RFP was issued on April 21, 2025, with proposals due by May 14, 2025, at 1:00 PM EST, and includes a proposed four-year contract term with potential one-year renewal options. Evaluation of proposals will utilize a weighted scoring system, allocating points across several key areas: team background and experience (20 points), financial stability (15 points), project understanding (20 points), ability to perform work (20 points), references (10 points), and proposed cost (15 points). Proposers must submit detailed documentation including corporate background, financial information, project understanding, team experience, and a comprehensive cost schedule with fully burdened hourly rates for personnel and equipment.

The City encourages participation from Minority and Women-owned Business Enterprises (MWBE) and requires compliance with various legal and regulatory standards, including E-Verify requirements and specific environmental and safety regulations. Prospective vendors must demonstrate robust insurance coverage and provide evidence of financial stability. While specific contract value ranges are not explicitly stated, the on-call nature of the services suggests flexibility in potential engagement scope. The procurement covers jurisdictions within Wake County, including Teachey Town, and the City reserves the right to award one or more contracts based on factors such as price, location, operational hours, and service availability. Proposers will need to showcase comprehensive capabilities in industrial vacuum services, with a strong emphasis on technical proficiency, safety protocols, and responsiveness to emergency cleaning requirements for critical water infrastructure components.