On-Call HVAC Repair, Replacement and Preventive Maintenance Services

Fauquier County Government and Public Schools Procurement Department issued an Invitation for Bid (IFB 26-090-CS) on February 4, 2026, to establish firm fixed hourly rate contracts for On-Call HVAC Repair, Replacement and Preventive Maintenance Services. The procurement seeks to award contracts with one or more qualified bidders to provide repair, replacement, and preventive maintenance services for HVAC, chiller, and boiler equipment at various county and school facilities on an as-needed basis. Bidders must submit firm fixed hourly labor rates for technicians, foremen, helpers, and installation personnel at regular, overtime, and emergency rates, with all costs including travel, overhead, and profit. Required qualifications include authorization as an installer for at least one specified manufacturer (Carrier, BAC, Trane, or Multistack), a minimum of five years of experience in HVAC services, and proper Virginia State Corporation Commission registration. The equipment inventory spans 14 locations with multiple pieces of HVAC equipment including air-cooled chillers, centrifugal chillers, and cooling towers from the specified manufacturers. The initial contract term is one year from the date of award with four optional one-year renewal periods at the Owner's discretion. Questions must be submitted by February 10, 2026, at 5:00 p.m., with bids due February 19, 2026, at 2:00 p.m.; no pre-bid conference is scheduled. Evaluation criteria include pricing competitiveness, contractor qualifications and experience, equipment manufacturer certifications, and insurance compliance.

The solicitation does not specify set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises based on the available documentation. Contractors must maintain workers' compensation insurance, commercial general liability of at least $1,000,000 per occurrence, and automobile liability of $1,000,000. An emergency response fee of $500.00 applies for each emergency service call declared by the Owner. The solicitation permits the Owner to award contracts to multiple firms to cover the full range of equipment types and systems across county and school facilities, and includes optional preventive maintenance services for the 14 locations with quarterly and annual pricing to be negotiated if the Owner elects this service. No incumbent vendor information or specific award value range is provided in the available solicitation documents; however, the multi-location scope across county and school buildings suggests a potentially substantial contract value subject to usage-based hourly billing under the firm fixed rate structure.