On-Call HVAC Maintenance and Repair Services

Contra Costa County's Public Works Department is seeking proposals for On-Call Heating, Ventilation and Air Conditioning (HVAC) Maintenance and Repair Services through a competitive Request for Proposal (RFP) process. The solicitation targets experienced firms capable of providing comprehensive HVAC maintenance and repair services for county facilities, with requirements for servicing various air conditioning equipment including ductless split systems, VRF systems, heat pumps, package units, rooftop units, and chilled water systems. Proposers must possess a minimum of five years of experience, hold a C-20 (Warm-Air Heating, Ventilating and Air-Conditioning) license, and be registered with the DIR. The evaluation will assess company qualifications, project understanding, key personnel resumes, cost proposals, and client references. The RFP was released on June 25, 2025, with proposals due by July 16, 2025, at 3:00 PM PST, and contractors will be expected to provide emergency repairs with a two-hour response time requirement.

The county encourages participation from diverse business enterprises, offering registration opportunities for Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE) categories. Businesses can register on the county's e-Outreach system to receive ongoing notifications about contracting opportunities. The initial contract term is five years, with a total combined contract value not exceeding $25,000,000, and pricing will be based on hourly rates for regular, overtime, and double-time work. Potential annual rate increases are tied to the Consumer Price Index (CPI) for the San Francisco Bay Area, plus 2%. Contractors must comply with prevailing wage rates, OSHA guidelines, and other regulatory standards, with provisions for liquidated damages of $500 per calendar day for project delays and requirements for maintaining various insurance coverages, including Workers' Compensation and Professional Liability insurance.