HVAC On-Call Maintenance and Repair RFP.docx

Contra Costa County

Request for Proposals (RFP) For

ON-CALL HVAC MAINTENANCE AND REPAIR SERVICES

Solicitation #: RFP_F-CONTR-0000000099 Release Date: 06/25/2025 Proposal Due Date: 07/16/2025

NO LATER THAN 3:00 P.M. PST

Contact: Chris Hu, Buyer II

CONTRA COSTA COUNTY

PURCHASING SERVICES

40 MUIR ROAD, 2ND FLOOR

MARTINEZ, CALIFORNIA 94553

General Information:

The Public Works Department, (County) is requesting proposals from experienced and qualified firms to provide On-Call Heating, Ventilation and Air Conditioning (HVAC) Maintenance and Repair Services.

Proposal Submission:

Proposal Submission:

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the County to award a contract, nor is the County liable for any costs incurred by the proposer in the preparation and submittal of proposals for the subject work. The County retains the right to award all or parts of this contract to several bidders, to not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer has read the RFP and understands all the requirements and conditions.

Questions:

All questions regarding the proposal will be accepted through the BidNet site only. The deadline for submitting questions for this RFP is on or before July 09, 2025, no later than 3:00 PM PST. All questions will be answered and disseminated to those registered on the BidNet website. Contact customer service if you need technical assistance with any part of the bid process; support@bidnet.com or call (800) 835-4603 and select Option #2.

Pre-Bid Conference:

There is no pre-bid conference for this RFP.

Table of Contents Page

· Exhibit C – Customer References

· Exhibit D – Anti-Collusion Statement

· Exhibit E – CCC Business Opportunities Registration

Section I: Introduction

A. Purpose The Contra Costa County Department of Public Works (“County”) is seeking proposals from competent and experienced firms to provide maintenance and repair services to County heating, ventilation and air conditioning (HVAC) systems for all technical and professional services, including labor, equipment, test equipment, tools, transportation, and supervision necessary to provide the Services as directed and determined at designated County facilities as further described in the Scope of Work under Section IV in this RFP.

Interested and qualified parties, who have demonstrated their ability to provide the required services, and meet the minimum requirements, are invited to submit a proposal.

B. Background The Public Works Department provides for the construction, maintenance and improvement of infrastructure within the unincorporated area of the County of Contra Costa as well as county buildings and grounds. Public Works maintains over 660 miles of roads and other drainage facilities. The public works maintenance division is organized to conform to the process of developing and building projects. This division supports a core value of maintaining a safe and habitable place for all residents to enjoy.

Contra Costa County is situated within the Northern East Bay Area of California. Most of the county’s population is located along the urban corridors of state highways 4 and 24 and interstates 80 and 680. Contra Costa County is comprised of 716 square miles of land and 88 square miles of waterway with its population exceeding 1,000,000 residents. Contra Costa County also owns, operates, and maintains bridges, dams, 660 miles of road and 150 miles of streams, channels and other drainage facilities as well as maintains 93 County buildings. For more information on the County of Contra Costa, visit our website at: http://www.contracosta.ca.gov/.

C. Period of Agreement The initial term of any agreement awarded as a result of this RFP will be for five (5) years upon the mutual agreement of the contractor and the County.

D. Calendar of Events

RFP Release date

June 25, 2025

Last date to submit written questions

July 09, 2025, no later than 3:00 P.M. PDT

RFP due date

July 16, 2025, no later than 3:00 P.M. PDT

E. Correspondence As of the issuance of this RFP, vendors are specifically directed not to contact County personnel for meetings, conferences or technical discussions related to this RFP. Questions to this RFP must be submitted via BidNet medium. Failure to adhere to this policy may result in disqualification of the vendor.

F. Addenda Knowledge All bidders shall acknowledge receipt of any amendments to this bid event by returning a signed hard copy with the bid. Failure to acknowledge receipt of any amendments may render the proposal to be non-responsive. Changes to this bid event shall be issued only by the County. See attachment A.

Section II: Requirements and Qualifications

The following are minimum qualifications that the vendor must meet for their proposal submittal to be eligible for evaluation.

The Evaluation Committee may choose to determine if a vendor meets minimum qualifications by reading that single document alone, so the submittal should be sufficiently detailed to clearly show how the minimum qualifications are met without looking at any other material. Minimum qualifications are scored on a pass/fail basis. Those that are not clearly responsive to these minimum qualifications may be rejected by the County without further consideration.

A. The proposer shall have at least five (5) years of experience in providing products and services for projects of similar size and scope.

B. The proposer shall adhere to all current applicable federal, state, and local laws, codes and ordinances.

C. The proposer shall possess a C-20 (Warm-Air Heating, Ventilating and Air-Conditioning) license. A C-10 (Electrical Contractor) license is beneficial but not required.

D. The proposer must be registered with the DIR.

E. The proposer shall have a proven history of successful delivery of projects.

F. The proposer shall provide three references for similar projects.

G. The successful proposer must have a comprehensive automobile and commercial general liability insurance policy that conforms to County requirements.

Section III: Instructions to Responders

All proposals shall include the following information, organized as separate section of the proposal. The proposal should be concise and to the point.

A. Format Respondents shall submit concise proposals that specifically respond to the specifications posted in this RFP. Each proposal shall be submitted with a cover letter signed by an authorized person and the following documents:

a. Cover Letter – Signed by an authorized representative of the company

b. Proposal – within a maximum of 15 pages, no smaller than 12-point font, describe specific capabilities, experience, approaches and proposed methodologies that demonstrate a clear understanding of the nature of the work to be performed described in Section IV under Scope of work

c. Statement of Experience – See Exhibit A

d. Price Proposal – See Exhibit B

e. Customer References – See Exhibit C

f. Anti-Collusion Statement – See Exhibit D

g. Contra Costa County Business Opportunity Registration Form – See Exhibit E

h. Addenda Acknowledgement – See Attachment A

i. Federal, State, and local permits and licenses

j. Certificate of Insurance with Endorsement Letter

B. Proposal Submission

a. Response to this RFP MUST be submitted electronically through the BidNet web site – NO EXCEPTION

b. Late submittals WILL NOT be accepted – NO EXCEPTION

c. Fax submittals WILL NOT be accepted – NO EXCEPTION

C. Customer References Respondents shall provide a minimum of three (3) references. See Exhibit C.

D. Licenses and Permits Respondents shall possess all licenses, registrations and permits required by the State of California and the County of Contra Costa. Such licenses and permits are to be submitted to the County with the proposal or prior to the contract signing date.

E. Proposal Expenses Respondents shall be fully responsible for all costs incurred in the development and submission of this RFP.

F. Proposer Responsibility The bidder assumes sole responsibility for the complete effort required in submitting a bid proposal in response to this RFP. No special consideration will be given after bid proposals are opened because of a proposer’s failure to be knowledgeable as to all of the requirements of this RFP.

G. Interpretation Should any discrepancies, omissions, or doubt as to their meaning be found in the RFP specifications or requirements, the Respondent shall notify the County in writing through the BidNet website. The County will send written instructions or addenda to all participants in the RFP process. The County shall not be responsible for oral interpretations.

H. Reservation The County reserves the right to do the following at any time and for its own convenience, at its sole discretion:

· To reject any and all proposals without indicating any reasons for such rejection

· Terminate this RFP and issue a new Request for Proposals anytime thereafter

· Extend any or all deadlines specified in the RFP, including deadlines for accepting proposals by issuing an Addendum at any time prior to the deadline for receipt of responses to the RFP

· Procure any services specified in the RFP by other means

· Disqualify any Respondent on the basis of any real or perceived conflict of interest or evidence of collusion that is disclosed by the proposal or other data available to the County. Such disqualification is at the sole discretion of the County

· Reject the proposal of any Respondent that is in breach of or in default under any other agreement with the County

· Reject any Respondent deemed by the County to be non-responsive, unreliable, unqualified or non-responsible

I. Truth and Accuracy of Representation False, misleading, incomplete, or deceptively unresponsive statements in connection with a proposal shall be sufficient cause for rejection of the proposal.

J. Sub-Contract and Assignment The Contract binds the heirs, successors, assigns and representatives of Contractor. Prior written consent of the County, subject to any required state or federal approval, is required before the Contractor may enter into subcontracts for any work contemplated under the Contract, or before the Contractor may assign the Contract or monies due or to become due, by operation of law or otherwise.

K. Addenda No one is authorized to amend any of these documents in any respect by an oral statement or to make any representation or interpretation in conflict with their provisions. Any changes to these documents will be issued in writing via Addenda to be posted on BidNet website.

L. Addenda Acknowledgement All addenda shall include an acknowledgement of receipt that must be returned. The addenda must be signed and attached to the final response. Failure to attach any addendum may result in the rejection of the response. See Attachment D.

M. Non-Collusion By submitting a signed proposal, Offeror certifies that there has been no collusion with any other Offeror. Reasonable grounds for believing Offeror has an interest in more than one proposal will result in rejection of all proposals in which the Offeror has an interest. Any party to collusion may not be considered in future proposals for the same or similar work. See Exhibit D attached.

Section IV: Scope of Work

Contractor shall provide maintenance and repair services to County heating, ventilation and air conditioning (HVAC) systems under the terms of this Contract (the “Services”). Contractor shall provide all technical and professional services, including labor, equipment, test equipment, tools, transportation, and supervision necessary to provide the Services as directed and determined by the Contra Costa County Public Works Facilities Maintenance (County) staff. Contractor shall furnish all test equipment, tools and services necessary to perform the Services. Contractor shall perform the Services required by the County in a manner that complies with this Contract.

A. General.

i) Contractor will perform the services as set forth in this Contract upon the request of County Staff which may include without limitation: maintenance and repairs to County HVAC systems throughout Contra Costa County. Contractors shall be able to service and repair all types and sizes of air conditioning equipment including but not limited to: ductless split systems, VRF systems, heat pumps, package units, rooftop boxcar type units, and chilled water systems. The Services may require Contractor to clean or move furniture, debris, or other obstacles. The Services will be performed on an estimate-prepared basis. Contractor shall prepare a complete scope of work, cost estimate, and estimated schedule of work. Once approved by County, Contractor shall begin work according to schedule.

B. General Repair Services.

i) When County staff requests that Contractor perform Services, Contractor shall provide the County Facilities Superintendent, or designee, with a written estimate that specifies: (a) a description of the Services to be provided by Contractor; and (b) the schedule and estimated cost of providing the Services. When a proposal is requested by County, Contractor shall not commence any Service activities pursuant to any proposal until the County Facilities Superintendent, or designee, has authorized it to proceed.

C. Emergency Repair Services.

i) If County determines, in its sole discretion, that a condition relating to a County facility exists that may pose an immediate risk to safety, health, life, property or the environment (an “Emergency Situation”), the County Facilities Superintendent, or designee, will immediately notify the Contractor of the Emergency Situation. Contractor will have two (2) hours to initiate action to respond to the Emergency Situation. If Contractor cannot take action to respond to the Emergency Situation within two (2) hours, the County may take any other action to respond to the Emergency Situation, including engaging the services of other vendors and Contractor will reimburse County for the cost of the replacement services at the overtime rates set forth in this Service Plan. If the Emergency Situation was caused by Contractor’s error or omissions, the County has the immediate right to complete the work required to mitigate or eliminate the Emergency Situation to its satisfaction and deduct the amount necessary to recover the County’s costs for that work from any monies owed to Contractor. Contractor may be reached twenty-four (24) hours a day, seven (7) days a week.

D. Standards.

i) Contractor shall perform the necessary Services per industrial standards or as recommended by the manufacturer of the particular equipment. Contractor shall be familiar with and able to execute Services per industrial standards and/or the manufacturer’s recommendations. Contractor is responsible for training and educating its staff with these recommendations and any technical service bulletins distributed by the manufacturer. Contractor shall perform the necessary Services using best management practices to protect the environment and to comply with regulatory requirements. Contractor is responsible for training and educating its staff with these practices.

E. Sub-Contractors.

i) When Contractor finds the need to enlist the Services of a sub-contractor, Contractor shall provide County with said sub-contractors’ information including a County Small Business Form, a current W-9 and a current insurance certification complaint with Section 11 (Workers Compensation Insurance) and Section 27 (Insurance) of the Contract. Contractor shall not proceed with any work by the sub-contractor until the County has authorized the work.

F. Locations.

i) Contractor shall perform the Services at the County sites and facilities as directed by County Facilities Superintendent, or designee.

ii) Emergency repair services shall be provided by Contractor on all equipment and associated devices related to the HVAC systems at all County facilities, as requested by County staff.

G. Unsatisfactory Work.

i) If Contractor’s work is deemed unsatisfactory in County’s opinion, the County Facilities Superintendent or an authorized representative will immediately notify Contractor. Upon being notified of unsatisfactory performance, Contractor will have two (2) hours after receiving the notice to initiate corrective actions and four (4) to six (6) hours, as determined by County, to inform the County Facilities Superintendent of the corrective action plan and estimated time of repairs. In the event the corrective action plan is not completed as presented, the County has the right to immediately complete the work to its satisfaction, through use of County employees. Contractor will be liable for all costs, including County’s employees’ cost, which shall be charged at a rate equal to the County employee(s) hourly rate for total compensation, plus twenty percent (20%) for County administrative costs. Additionally, County may engage outside vendors and Contractor will be liable for all of the vendor(s) costs at the rate charged to the County plus twenty percent (20%) for County administrative costs.

H. Reporting Problems.

i) Contractor shall report any property or equipment found not to be in serviceable or operating condition, or any damage, vandalism, graffiti, etc. to the County Facilities Superintendent, or designee, by the end of the workday following discovery of said damages.

I. Service Agreements.

i) Contractor shall be allowed to submit service agreements for repeating tasks that would otherwise be charged at a time and material rate if the service agreement results in reduced charge out rate for the County. The service agreement shall specify; (a) the scope of work to be accomplished by the Contractor, (b) the frequency of services and (c) the estimated cost of services associated with the service agreement. The pricing for each service agreement shall remain at the same quoted rate for the duration of the agreement. Service agreements shall not exceed a 12-month period, nor will they extend beyond the current contract expiration date. If Contractor finds systems or equipment in need of repair outside the scope of the service agreement, Contractor shall provide County Facilities Management or designee a written estimate for repair and await approval before commencing such repair work.

J. OSHA GUIDELINES HAZARDOUS COMMUNICATIONS.

i) Contractor shall comply with the OSHA Hazardous Communications Standard set forth at Title 29 of the Code of Federal Regulations, Part 29 CFR 1910.1200 as it pertains to the training, safety, and equipment needed for all employees engaged in the Services. Contractor shall satisfy the foregoing standards throughout the term of this Contract and shall provide proof of such compliance to the County Facilities Superintendent.

ii) Material Safety Data Sheets.

The Contractor should provide to the County copies of Safety Data Sheets for all products used prior to beginning Service in any facility.

iii) Labeling of Hazardous Materials.

The Contractor shall comply with the OSHA Guidelines, Title 29 of the Code of Federal Regulations, Part 1910.1200 Paragraph F, concerning the labeling of all chemical containers.

iv) Pest Control.

The County participates in an integrated pest management system, which handles pest control problems without the use of poisons or insecticides. Contractor will be informed of this policy. Contractor shall not use sprays or poisons to control insects.

Additional Contractor Responsibilities

1) Contractor’s Employees.

a. Contractor shall submit, before any work commences, a current list of the names, addresses and social security numbers of all employees who will perform work under this Contract. Employees must be able to obtain clearance to access detention facilities. Changes in the employment list shall be submitted to the County Facilities Superintendent as they occur. No employee shall be allowed on a job site until the requested documentation has been provided, and the employee has been approved by the County. The County reserves the right to request changes to the employee list which Contractor shall not unreasonably refuse to make.

2) Bondable

a. All employees of the Contractor must be bondable under the company name and proof of such employees’ bonding shall be submitted as one (1) million dollars or more.

3) Employee Training

a. To ensure competent and safe performance of the work under this Contract, the Contractor shall provide appropriate training to employees prior to the beginning of Services under this Contract. The Contractor shall provide, when submitting names of employees, documentation of type and amount of training received by each employee including and OSHA required training.

4) Work Requirements

a. Each of Contractor’s employees that perform work under this Contract shall be legally entitled to work in the United States. Contractor shall provide to County documentation to confirm any employees’ entitlement to work in the United States upon request by County.

5) Prevailing Wage Rates

a. Wage Rates – Pursuant to Sections 1770, 1771 and 1774 of the California Labor Code, the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the State of California Department of Industrial Relations (DIR). Wage rates can be obtained through the California Department of Industrial Relations website at:

(a) https://www.dir.ca.gov/oprl/dprewagedetermination.htm

b. Bidders shall promptly notify the county page of this bid invitation, in writing, about all labor classifications not listed in the prevailing wage determinations but necessary for the performance of the work described in the bid documents.

c. The successful bidder/contractor and each subcontractor shall keep accurate payroll records and comply in all respects with Labor Code section 1776, including the timely response to written notices requiring copies of such records, as provided for in such section.

6) Language Skills

a. All employees and representatives of Contractor must be proficient on the English language, to be able to read and understand manufacturer repair instructions, safety materials, etc., as well as converse intelligibly with County regarding the emergency repair and maintenance work to be performed under this contract. The Contractor’s supervisor must be fluent in the English language.

7) Consistent Key Personnel

a. The Contractor agrees that, once assigned to work under this Contract, key personal (Supervisors) shall not be removed or replaced without written notice to the County, unless County requests removal for unsatisfactory performance or the personnel are replaced as specified in Section 8 (Replacement of Key Personnel) below.

8) Replacement of Key Personnel

a. If key personnel (Supervisors) are not available for work under this contract for a continuous period exceeding thirty (30) calendar days or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately replace such personnel with personnel of substantially equal ability and qualifications.

9) Contractor’s Supervisor

a. Contractor’s supervisor is responsible for the conduct and performance of the Contractors employees, and compliance with the following rules:

(a) No loud or boisterous conduct will be permitted (including radios).

(b) Only personal employed by the Contractor shall be allowed on the job site.

Section V: Evaluation and Selection Process

A. Selection Process All Proposals will be evaluated according to the following criteria and point value. Within the content of the information required by the RFP, Proposers are welcome to submit any and all supporting information which describes their ability to meet and exceed the criteria. An evaluation committee will conduct the evaluation of proposals. The Committee will discuss each proposal and establish consensus. Each member of the committee shall score the proposals independent of the other members, after which, scores will be combined/averaged. Once a contract award has been made, the County will notify all firms accordingly. Proposals will be evaluated based on the following criteria:

1. Company qualification and experience with similar projects

2. Project understanding, methodology, approach, and implementation plan

3. Resumes of key personnel assigned to this project

4. Cost

5. Client References

B. Unit Price vs Extended Price Proposers are advised that in the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.

C. Best and Final Offer (BAFO) The County, at its sole discretion, may request Best and Final Offer (BAFO) from the finalists.

D. Award Agreement Upon completion of the review period, the County shall notify those Proposers who will be considered for further evaluation and negotiation. All Proposers so notified may be contacted for an interview and negotiate in good faith in accordance with direction from the County. Any delay caused by Proposer's failure to respond to direction from the County may lead to a rejection of the Proposal.

If the County determines after further evaluation and negotiation, to award the Agreement, a Professional Services Contract shall be sent to the successful Proposer for the Proposer's signature. No proposal shall be binding upon the County until after the Agreement is signed by duly authorized representatives of both Proposer and the County.

E. Proposals are Public Records California Government Code Section 6250, the Public Records Act, defines a public record as any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics. The Public Records Act provides that public records shall be disclosed upon request and that any resident has a right to inspect any public record unless the document is exempted from disclosure.

Unless otherwise compelled by a court order, the County will not disclose any proposal while the County conducts its deliberative process in accordance with the procedures identified in this RFP. However, after the County either awards an agreement to a successful Proposer, or rejects all proposals, the County shall consider each proposal subject to the public disclosure requirements of the California Public Records Act. Each Proposer is hereby informed that, upon submittal of its proposal to the County in accordance with this RFP, the proposal becomes the property of Contra Costa County.

F. Protest

1. Protest Policy Any bidder or proposer who is aggrieved in connection with the solicitation or award of a contract may protest to the Purchasing Agent or designee. The protest shall be submitted in writing to the Purchasing Agent or designee, within five (5) business days after such aggrieved person or company knows or should have known of the facts giving rise thereto. Failure to submit a timely protest shall bar consideration of a protest.

2. Grounds for Protest The protest shall state all grounds claimed for the protest and include supporting documentation. Failure to clearly state the grounds for the protest and provide supporting documentation shall be deemed a waiver of all protest rights.

3. Protest Procedures In the event a dispute arises concerning the proposal process prior to the award of the contract, the party wishing resolution of the dispute shall submit a request in writing to the attention of:

Cindy Shehorn, Purchasing Manager Contra Costa County Public Works Department 40 Muir Road, 2ND Floor Martinez CA, 94553

Section VI: Invoicing and Billing

A. Payment Terms The contract term shall be for five (5) years.

After completing any Services, Contractor shall provide the County Facilities Superintendent, or designee, invoices for their work in accordance with the Payment Provisions and each invoice shall include a brief description of Services rendered. In addition, invoices must show the address of the work site, work order number, and charge number for which the Services were performed. Each original invoice is to be presented to the county’s specified location.

County’s total payments to Contractor/s under this contract shall not exceed $25,000,000.00 combined for the entire term of the contract(s).

All bidders MUST accept the payment terms of Contra Costa County.

B. Rates Proposer shall submit costs for total project. Please see Exhibit B.

C. Pricing Price shall be firm fixed for the duration of the contract, but an annual rate increase shall be allowed on each anniversary date for the term of the contract.

The Contractor may request an increase in the rates on an annual basis, beginning at the one-year anniversary date of this Contract. Any request for an increase in rates shall be made no more than 60 days prior to the anniversary of the effective date of this Contract. To the extent the request is made prior to the anniversary of the effective date, the rate change shall be effective on the anniversary of the effective date. If the rate increase request is made after the anniversary of the effective date, the rate increase shall become effective on the first day of the calendar month following when the request was made (e.g., if the anniversary date is July 1 and the request is made July 5, the rate increase shall become effective on August 1).

Rates may be increased by the percentage equal to the rate of increase in the most recently published Bureau of Labor Statistics 12-month Consumer Price Index (CPI) for San Francisco Bay Area, plus 2% with County prior approval. Only one (1) request may be granted per calendar year, not to exceed the applicable rate increase of the requested year. Any increase in the rates shall be made by an Administrative Amendment to be signed by all parties.

Unless otherwise stated, in the event of a price decline, the benefit of such lower price shall be extended to the County.

Exhibit A: Statement of Experience

SECTION A___________________________________________________________________

Business Name: __________________________________________ Phone #: ____________ Address: ____________________________________________________________________ City: ________________________________________________ State: ________ ZIP: ______ Federal Tax ID #: ____________________________ Business License #: _________________

Business Status:

_____Non Profit Corporation _____Corporation State of Incorporation:_____________________ _____General Partnership _____Limited Partnership _____Sole Proprietorship Other: __________________________ Name and title of an Officer or owner authorized to sign this proposal and any contract with the County that may result.

Name: ________________________________________________ Title: _________________

SECTION B___________________________________________________________________

Number of years in business under present business name: ___________________________ Other Business Name(s): _______________________________________________________ Number of years under prior name if any: _________________________________________

SECTION C___________________________________________________________________

Number of years of experience in providing required, equivalent, or related projects: ______

SECTION D___________________________________________________________________

Similar services/projects completed during the last five years?

Period Services $ Amount Paid Location Agency Name 1 - _________________________________________________________________________ 2 - _________________________________________________________________________ 3 - _________________________________________________________________________ 4 - _________________________________________________________________________ 5 - _________________________________________________________________________

SECTION E___________________________________________________________________

Have you, or your agency failed or refused to complete a contract? _____ YES ____No If yes, explain: _______________________________________________________________

SECTION F___________________________________________________________________

Is your firm authorized to do business in the State of California? _____Yes ________No

SECTION G___________________________________________________________________

Is your firm a State of California registered small business? ______Yes ______No

SECTION H___________________________________________________________________

Is your firm local Business? ______Yes ______No

SECTION I___________________________________________________________________

Explain any litigation similar to the services requested by this proposal involving you, or your agency, or any principle officer(s) thereof:

SECTION J___________________________________________________________________

Has your company filed any written declaration for bankruptcy protection, a potential merger or acquisition, office closure, pending lawsuits, financial loss that might affect your ability to perform under the contract? _________ Yes _________ No (if yes, please explain): ____________________________________________________________________

SECTION K_______________________________________________________________

License Provisions Has your company changed names or license numbers in the past 10 years? If so, please state reason for change. Yes_____ No_____

Reason _________________________________________________________________

SECTION L_______________________________________________________________

List the names and titles of the key personnel who would be assigned to the Project.

SECTION M_______________________________________________________________

List all required business and professional licenses that pertain to this Project:

License Number Type Expiration Date

SECTION N_______________________________________________________________

Do you and your agency agree to provide additional information as required by the County to make an informed determination of qualifications? ______ Yes _____ No

By signing this Statement of Experience, you are certifying that all information provided on this form and contained within your proposal are true, and you acknowledge that if the proposal contains any false statements, the County may declare any contract or agreement made as a result of the proposal to be void.

Signature: _____________________________________________Date: _____________

Authorized Name: _________________________________Title: ___________________

Exhibit B: Proposal Price

A. County shall pay Contractor at the regular time rate for all Services performed, scheduled or non-scheduled, that Contractor performs Monday through Friday, 8:00 a.m. to 5:00 p.m. (PST). Contractor will be paid at the overtime rate for all Services and callouts, scheduled or non-scheduled, that Contractor performs Monday through Friday 5:01 p.m. to 7:59 a.m., and on Saturday, Sunday and County holidays. County recognized holidays; 12:00 AM – 11:59 PM. Double time hours count as twelve (12) consecutive hours and/or per Union contract. The hourly rates include travel charges, trip charges, and fuel surcharges, and Contractor will not be paid for those charges separately. Hourly charges start at the time Contractor arrives at the work location and end when Contractor leaves the work location after work is complete.

B.

1) Enter AMOUNT where indicated above, as well as, on the respective BID’S LINE ITEM, 2) Complete the information required below, and 3) SIGN AND SUBMIT all bid participating into BidNet.

I have read, understood, and agreed to the terms and conditions of all contents of this RFP. The undersigned agrees to furnish the service stipulated in the RFP as stated.

Exhibit C: Customer References

Government Agency:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Government Agency:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Government Agency:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Firm Name: _____________________________________________________________

Authorized Name: _______________________________ Title: ___________________

Authorized Signature: ____________________________ Date: __________________

Exhibit D: Anti-Collusion Statement

By signing this form, the Bidder agrees that this quote is made without any other understanding, agreement, or connection with any person, corporation, or firm submitting a quote for the same purpose and that the quote is in all respects fair and without collusion or fraud, IT IS AGREED BY THE UNDERSIGNED BIDDER, THAT THE SIGNING AND DELIVERY OF THE QUOTE REPRESENTS THE BIDDER'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FORGOING SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL REPRESENT THE AGREEMENT BETWEEN THE BIDDER AND THE COUNTY.

NAME OF FIRM: ______________________________________________________________

[Sign in ink in the space provided below]

SIGNED BY: _________________________________________________________________

TITLE: ______________________________________________________________________

ADDRESS: __________________________________________________________________

CITY & STATE: _______________________________________________________________

TELEPHONE: _________________________________________________________________

Exhibit E: CCC Business Opportunities Registration

Place Holder

See Attached

Attachment A: Addenda Acknowledgement

TO BE RETURNED WITH REQUEST FOR PROPOSAL

RFP No.: _______________ Title: ________________________________________________

ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received)

Company Name: _____________________________________________________________

Contact Name: _______________________________________________________________

Email Address: ____________________________________________ Phone No.: _________

Address:____________________________________________________________________

Authorized Signature: _________________________________________________________

Date: _______________________________________________________________________

Attachment B: CCC Maintenance and Repair Contract

Place Holder

See Attached

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