On-call glass & repair services

The City of Englewood Facilities Division is seeking qualified vendors through Request for Proposal (RFP) #25-035 to provide comprehensive on-call glass and repair services across municipal facilities located in Arapahoe County, Colorado. The procurement covers emergency response services including board-ups, routine replacement of damaged glass panes, safety glazing upgrades, and maintenance of glass entryways and structural features at administrative buildings, public works facilities, recreation centers, fire stations, police facilities, and other city structures. Proposals are due on September 9, 2025, at 2:00 PM MDT, with the city employing a competitive best-value selection process. The evaluation will be based on three primary criteria: project understanding (35 points), project team experience and technical capability (35 points), and price proposal (30 points). Vendors must demonstrate government facilities experience, proper licensing, ability to provide a four-hour emergency response time, and compliance with building codes and safety standards. Contractors are required to maintain 24/7 availability, stock common glass types, and coordinate closely with city facility security personnel.

The contract will establish a pool of pre-qualified vendors for a one-year term with options to renew for four additional one-year periods, potentially extending the total contract duration to five years. While no specific set-aside designations for disadvantaged enterprises were mentioned, contractors must meet extensive insurance requirements, including Commercial General Liability ($3,000,000 per occurrence), Professional Liability Errors and Omissions ($1,000,000 per occurrence), and Employee Dishonesty and Computer Fraud ($1,000,000 per occurrence). The contract includes a 5% retainage to be withheld until final inspection and acceptance by the Project Manager, with invoices processed within 30 days after delivery and approval. A one-year warranty is required on all labor and materials used in the performance of work. While specific budget ranges were not explicitly stated, the pricing structure will require detailed breakdowns of labor rates for routine and emergency services, material markup percentages, and an overall assessment of cost-effectiveness. Compensation will be based on the contractor's proposal, with a lump sum payment upon final project completion.