On Call Fir Sprinkler Inspection and Maintenance

The State of Kansas Department of Administration, Office of Procurement and Contracts, issued an Invitation for Bid for statewide on-call fire sprinkler inspection and maintenance services to support all state agencies and eligible political subdivisions. The procurement seeks qualified contractors to provide comprehensive fire sprinkler system services including annual inspections of wet, dry, and pre-action systems, internal component examinations, hydrostatic testing, flow tests, alarm device testing, and repair services in full compliance with NFPA 25 standards. Deliverables include digital documentation, written reports with photographs, and identification of obstructions requiring further investigation, with contractors expected to maintain service records in both paper and electronic form for five years post-contract expiration. The contract structure allows bidders to propose for one or all six geographic service districts based on KDOT district maps, and pricing must be structured on hourly billing rates for different employee classifications (foreman, journeyman, apprentice, laborer) for both standard inspections and maintenance/repair work, with separate overtime rates defined for normal days, premium time/Saturdays, Sundays, and holidays. Contractors must provide tiered materials markups for purchases ranging from $0 to over $25,000, specify subcontractor markups, and include hourly rates for required annual training. The bid submission deadline is May 13, 2026, at 2:00 PM CST, with written questions due by May 6, 2026; no pre-bid conference is scheduled. The contract period extends from the award date through March 31, 2030, with renewal options at the State's discretion.

Bidders may claim eligible preference categories including Disabled Veteran Owned Business or other Certified Business status with supporting documentation, though no specific set-aside percentages are designated for disadvantaged enterprises. All bidders must comply with State of Kansas terms and conditions, including submission of a current Tax Clearance Certificate, Immigration Reform and Control Act certification, and a Boycott of Israel form, and the State reserves the right to accept or reject any bid response and confirm tax status prior to award. No procurement card surcharges are permitted, and contractors must pay a 1% administrative fee on all purchases while submitting quarterly reports correlating sales by agency and political subdivision. The State will pay invoices within Net 30 days from receipt of goods or services, and pricing must include employee pay, employer contributions, insurance costs, administrative overhead, and profit margins. No bid guarantee is required for this procurement. The solicitation does not specify explicit award values or budget ranges, though the structure permits agencies to select a single contractor for projects under $25,000 without additional competition, and pricing will be made available to eligible political subdivisions under identical contract terms.