On-Call Facilities Services - Trades, Mechanical & Fuel Tank Maintenance

Charles County is requesting sealed bids on on-call facilities services across six trade and mechanical categories under an indefinite-quantity ITB, with bids due October 14, 2026 at 11:00 a.m. submitted electronically via the County's eProcurement Portal. Bidders may respond to one or multiple service areas: General Building Improvement Contractors, On-Call Mechanical Services-HVAC, On-Call Electrical Services, On-Call Mechanical Services-Plumbing, On-Call Maintenance-Fuel Tank Services, and On-Call Painting Services. This is an indefinite-quantity contract with no guaranteed minimum work volume.

A preference for awards under $500,000 applies to Registered Small Local Business Enterprise (SLBE) firms. Prevailing wage requirements apply to construction projects exceeding $500,000 and mechanical services contracts over $2,500. All contractors and subcontractors must comply with Maryland prevailing wage reporting using County-provided web-based software.

Bidders must demonstrate at least five years of active engagement in the field and a minimum of five representative commercial projects completed within the past five years. Pricing shall include all labor costs, materials, overhead, equipment, and transportation. Unit prices are required for standard hours (Monday–Friday, 7:00 a.m. to 5:00 p.m.), after-hours rates (before 7:00 a.m. or after 5:00 p.m. on weekdays), emergency rates (holidays and weekends), and materials markup percentages.

Award will be made to the lowest responsive, responsible bidder(s) for each service type based on total pricing submitted on the Bid Form. The resulting contract commences after the seven-day protest period and runs through December 31, 2027, with four optional one-year renewals at the County's sole discretion. Questions are due September 24, 2026 (non-mandatory). Bid opening registration is due October 12, 2026 (non-mandatory), with virtual bid opening on October 14.