On-Call Controls/SCADA Services

The City of Central in Gilpin County, Colorado, is seeking a qualified professional services contractor for on-call Controls/SCADA services to support its water infrastructure, including one water treatment plant and two pump stations. The comprehensive scope of work encompasses development and support of SCADA architecture, standard operating procedures, maintenance of existing SCADA programs, hardware and software procurement and installation, programming, commissioning, plant and booster station upgrades, integration services, staff training, redundancy and backup system development, automation server maintenance, remote access support, instrumentation calibration, and emergency services. Proposers must demonstrate experience with at least three comparable projects completed within the past five years, provide a detailed personnel roster, and submit three client references. The RFP requires electronic proposal submission by November 20, 2025, at 12:00 p.m., with proposals to be emailed to jlopoyet@cityofcentral.co. The anticipated contract timeline includes an award date of December 2, 2025, contract commencement on January 1, 2026, and a one-year contract term. Evaluation criteria are equally weighted at 20% across five categories: Business/Experience, Understanding the Project, Methodology/Functionality, Management Plan/Administration, and Cost, with award based on the greatest overall benefit to the City.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the RFP. The City currently operates on ICONIC software running on Windows Server 2016 and is seeking to upgrade and integrate additional infrastructure. The proposal requires a separate financial/cost proposal that includes hourly rates for consultant billing, licensing, maintenance fees, training, implementation costs, and travel expenses. While no specific budget range was explicitly stated, the contract includes a Not-to-Exceed Amount mechanism, and the City may award multiple contracts with work distribution considering area of focus, cost, contractor availability, prior performance, and project timeline. The existing infrastructure requires integration with current SCADA systems, and the successful contractor will need to demonstrate expertise in working with Windows Server environments and ICONIC software. If multiple contracts are awarded, the City will allocate work based on various performance and logistical factors.