On-Call Construction Quality Assurance and Specialty Inspection Services

The City of Bend, Oregon, located in Deschutes County, is soliciting proposals for On-Call Construction Quality Assurance and Specialty Inspection Services through Request for Proposals Number 26-3251, with proposals due by May 15, 2026 at 3:00 p.m. via the City's eProcurement Portal. The City seeks to procure quality assurance and specialty inspection services for Capital Improvement Program (CIP) projects on an as-needed basis, with the potential to award up to two separate contracts depending on business needs. Services include construction material testing, quality control plan reviews, special inspections, technical recommendations, and geotechnical engineering services for water, stormwater, transportation, and sewer infrastructure projects performed in accordance with the 2021 ODOT Standards and Specifications for Construction and the ODOT Manual of Field Test Procedures. The selected consultant must verify contractor test results of field-tested materials and maintain access to an ODOT-certified testing facility with personnel certified in ASTM material and environmental testing procedures. Evaluation will be based on project understanding and approach (500 points), project team qualifications (200 points), and firm experience and quality of service (300 points), with an additional 200 points available if interviews are conducted. The contract will be structured as a price agreement with an initial term extending through June 30, 2029, with options for two additional one-year renewal periods by mutual agreement, and the selected consultant must be available for all CIP projects executed by the City.

The City of Bend does not identify any incumbent vendor for this solicitation, and while the RFP does not specify set-asides for disadvantaged enterprises, proposers must comply with federal and state non-discrimination requirements, including Title VI of the Civil Rights Act of 1964, the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990. Proposers must certify resident bidder status as defined by Oregon Revised Statutes and provide a Statement of Assurances and Certifications addressing workers' compensation coverage, tax law compliance, and disclosure of any organizational or individual conflicts of interest. The selected consultant cannot perform quality assurance services on projects where it previously performed quality control or other services under Oregon Revised Statute 279C.307 unless authorized in writing by the City. Individual task orders issued under the contract will not exceed $250,000 per task order, with a total anticipated contract price not to exceed $400,000, and compensation will be structured through monthly invoices payable within 30 days. The consultant must maintain commercial general liability insurance of $2,000,000 per incident, commercial automobile liability of $2,000,000 combined single limit, and professional liability insurance of $2,000,000 per claim with 24-month tail coverage after contract completion, with disputes resolved exclusively in Deschutes County Circuit Court under Oregon law.