OMM E Permit SP w/sole source

The Illinois Department of Natural Resources Office of Mines and Minerals is soliciting a small purchase with sole source conditions for a coal mining electronic permit under OMM E Permit SP, with proposals due August 12, 2026. The sole source condition filters the competitive field to a single qualified vendor meeting the agency's specified requirements.

The scope involves coal mining electronic permitting services. The solicitation does not specify deliverables, technical requirements, or performance metrics in the materials provided; those details appear in separate procurement documentation not included in this source.

All vendors must complete the Standard Illinois Certifications document (Version 26.2), which establishes mandatory compliance requirements including business registration, tax compliance, worker's compensation insurance verification, and state statutory certifications. Contracts valued at $1,000 or more are subject to a $15 fee to the Comptroller's Administrative Fund for the Minority Contractor Initiative.

The State of Illinois standard terms govern the contract. Vendors must maintain commercial general liability insurance of $1,000,000 per occurrence and auto liability insurance of $1,000,000. All work product becomes the sole and exclusive property of the State under work-for-hire provisions. Invoicing occurs at contract completion unless otherwise specified; invoices for services through June 30 must be submitted by July 31. The State will not reimburse pre-execution expenses or honor vendor-specified payment terms. The contract is contingent on appropriated funds and subject to termination for convenience with thirty days' notice or for cause immediately. Federal funding may partially or wholly support the contract, though specific funding sources and amounts are not identified.