Olympic regioncommercial hot mix asphalt products (HMA) 2025

The Washington State Department of Transportation (WSDOT) Olympic Region is seeking quotes for Commercial Hot Mix Asphalt (HMA) Products through Request for Quotation (RFQ) 401640R. This procurement targets HMA producers serving Clallam, Jefferson, Grays Harbor, Mason, Thurston, Kitsap, and Pierce counties, with daily HMA pickup by WSDOT trucks ranging from 1 to 500 tons per day. The solicitation requires HMA products that meet specific technical specifications, including a maximum of 20% Recycled Asphalt Pavement (RAP) and conformance with WSDOT Standard Specifications. Participating HMA plants must be located within 50 miles of specified WSDOT areas in Tacoma, Port Orchard, Port Angeles, and Aberdeen. WSDOT will evaluate bids using best value criteria, with a notable 5% preference given to firms without mandatory individual arbitration clauses for employees. The contract term will run from the award date through April 30th, 2026, with potential for multiple vendor awards based on product location and mobilization costs. Bids are due by 5:00 PM Pacific Time on April 30th, 2025, and bidders must complete comprehensive appendices including price worksheets, vendor certifications, and operational questionnaires.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though the 5% preference for firms without mandatory arbitration clauses suggests some consideration of vendor practices. While no incumbent vendors are mentioned, the procurement allows for multiple vendor awards, which implies an open and competitive selection process. HMA producers must demonstrate capabilities through detailed questionnaires about plant operations, night and weekend availability, and specific production capabilities. Bidders are encouraged to list any associated fees or requirements for extended operating hours. Though a specific budget range is not provided, the procurement allows for substantial daily volume (up to 500 tons) across multiple counties, suggesting significant potential contract value. The geographic scope spans seven counties in the Olympic Region, indicating a comprehensive approach to HMA product procurement that can accommodate varying transportation infrastructure needs.