Okeeheelee Golf Course at Okeeheelee Regional Park

Palm Beach County, Florida issued Request for Proposals No. 2021-101-DML to solicit a concessionaire to operate food and beverage services at Okeeheelee Golf Course located at Okeeheelee Regional Park North in West Palm Beach. The scope of services includes operating the Okee Grill, a 1,200 square foot indoor dining facility with 96 seats and a 600 square foot kitchen, providing 500 square feet of outdoor seating for 20 occupants, and delivering mobile beverage and snack cart service throughout the 27-hole golf course. The concessionaire must operate seven days a week, year-round from 6:30 a.m. until dusk, offering daily dine-in menus, grab-and-go menus for golfers, and catering menus featuring meals, sandwiches, burgers, hot dogs, salads, soft drinks, coffee, tea, beer, and wine, with gluten-free and vegetarian options. Respondents must demonstrate a minimum of three years of recent experience managing similar revenue-generating food service concessions and provide verifiable business references. The initial contract term is three years with two optional one-year renewal periods subject to Board approval, with the golf course generating approximately 73,000 to 79,000 rounds annually. The evaluation criteria consist of operational and business plan (25 points), experience and qualifications (25 points), revenue proposal (20 points), financial ability (10 points), local business status (5 points), and Small Business Enterprise certification (15 points). The mandatory pre-proposal conference was held on January 19, 2021, followed by a mandatory site visit, with the proposal deadline extended to February 19, 2021 at 2:00 p.m. at the Reception Desk, 2633 Vista Parkway, West Palm Beach, FL 33411-5605.

Small Business Enterprise respondents receive a 15-point evaluation preference, and local businesses receive a five-point preference in the selection process. Respondents must submit two original executed Concessionaire Lease Agreements and five copies of their proposals, and must acknowledge receipt of Addendum No. 1 by signing the acknowledgment page or risk being deemed non-responsive. A five thousand dollar security deposit is required within ten days of selection, and the concessionaire must maintain Commercial General Liability Insurance with one million dollar per occurrence limits, Liquor Liability coverage of one million dollars, and Workers' Compensation Insurance in accordance with Florida Statutes. The County has not established a minimum rental amount; proposers must propose their own annual rent for the initial term and first extension period, with rent automatically adjusted by three percent annually. The selected concessionaire must open operations within thirty days of the effective date and comply with all applicable health codes, licensing requirements, employment eligibility verification through E-Verify, background screening per Florida Statute 435.03, and Palm Beach County's commercial non-discrimination policies. No incumbent vendor or existing contractor information was provided, and the County confirmed it has no responsive records regarding historical operating expenses, food and beverage sales data, cleaning service costs, or existing pest control contract information for the facility.