Addendum No. 1.pdf

G:\PREM\RFP\2021\Okeeheelee Golf Course F&B Concession\RFP\Addendum No. 1.docx

Addendum No. 1 to RFP NO. 2021-101-DML

Request For Proposals to Provide a Food Service Concessionaire Services at Okeeheelee Golf Course at

Okeeheelee Regional Park North

February 8, 2021

This Addendum shall be added to and become a part of the RFP and be governed by all terms and conditions set forth therein.

REVISED Request for Proposal Due Date: February 19, 2021

A. The Deadline for receipt of proposals has been changed from Friday, February 12, 2021, to Friday, February 19, 2021. The time remains 2:00 p.m. Section I,D. Timetable is revised as follows:

Proposal Deadline At 2:00 p.m., Friday, February 19, 2021

(Proposal Due Date) at the Reception Desk, 2633 Vista Parkway, West Palm Beach, FL 33411-5605.

Immediately thereafter, the proposals will be opened and the names of the Respondents will publicly be read aloud.

B. The County received the following questions as set forth below and is issuing the following response:

1. Questions received from Peter Torocsik/ Ultimate Bakery:

Question: The newly reissued RFP successfully clarified the awarded vendor has no contractual obligation to distribute FREE drinking cups and related accessories .

.It is true? YES or NO?

Answer: No; Please refer to the RFP, #13 of Exhibit “B” to the Concessionaire

Lease Agreement

Question: The voluminous RFP-material listing numerous costly contractual obligation but failed to disclose VENDOR and TAXPAYERS benefits

After 20+ years GOLF-operation PBC Parks and Rec Department,using administered recordkeeping, should clarify ALL RECORDED OPERATING

EXPENSE listed in RFP 2021-101-DML

Answer: There are no records responsive to this request.

Question: Parks and Rec, Department, using its own recordkeeping, should provide

ALL RECORDED INCOMES arising from FOOD and BEVERAGE SALES of OKEE GRILL, including special events,by including outside or inside providers and vending machines, etc.

/PROPOSERS are not able to propose realistically solid benefits for themselves and for PB County w/o such record

Answer: There are no records responsive to this request.

Question: PLEASE PROVIDE existing cost related numbers to a/ cleaning 2 sets of bathrooms requested in RFP-2021-101-DML b/ cleaning related materials " c/ Toilette-service related supply; toilette papers, hand towels, hand soap, air freshener d/ related labor cost and insurance coverage

/In case of missing records please provide copies of similar cleaning services in similar locations within PBC/

Answer: There are no responsive records to this request.

Link to Parks Current Janitorial Contract https://pbc.sharefile.com/d-sc1a0c4637e4d40c4a2e37d9a934dc380

Question: Please provide existing cost related PEST CONTROL CONTRACT

SERVICES requested in RFP 2021-101-DML.

a/ cost b/ labor c/ in case of missing records please provide copies of similar contracts within PBC

Answer: There are no responsive records to this request.

Link to Parks Grounds Maintenance Contract https://pbc.sharefile.com/d-sea84b6775938436faf2b5f8850fac6d6

Question: Please provide the amount of employees that are covered by the 20% food discount requested in RFP-2021-101-DML

Such request is absurdly parasitic and a product of a naive and unprofessional mind. Please reconsider: The discount for lets say 10 employees is 1 dollar during breakfast, and 1.60 during lunch. Over a year that is a loss of $9.490 which is a lot of https://pbc.sharefile.com/d-sc1a0c4637e4d40c4a2e37d9a934dc380 https://pbc.sharefile.com/d-sea84b6775938436faf2b5f8850fac6d6 money if you ask me. This can overwhelm the company's financial ability. The company cannot formulate proposed rent without a clear record of income provided from the past.

Answer: The employee discount is not a Concessionaire Lease Agreement requirement; it is at the option of the vendor (Section 4.02(c) of the Agreement)

Current number of County golf course employees and volunteers at Okeeheelee

Park: Approximately 18 employees and approximately 70 volunteers.

Question: Is it true the potable water and functioning bathrooms are primary criterias of operational licensing of the building of OKEEHEELEE GOLF CLUB by servicing golf patrons - exclusively? Accordingly; Food and Beverage Service, as an added value only, the Golf establishment, as a primary service provider, is operable.w/o such amenities Maintaining fundamental infrastructure is not a secondary service provider` obligation. /STARBUCKS and

DUNKIN DONUTS did not hire cooking and baking companiesThey maintained their own licensing criterias./ The pest control obligation falls into the same category.?

Answer: Please refer to the RFP Section I(C), Section 4.03, 6.01 and Exhibit “F” to Concessionaire Lease Agreement.

Question: To follow Exhibit E, is it true the request to clean 2 sets of bathrooms is coerced investment and legally insufficient?

/Exhibit E is a compiled job description from another cleaning contract and negligently inserted into RFP-2021-101-DML/

Answer: In reference to Exhibit “E”

Exhibit E to the RFP – OEBO Schedules required by PPM CW-O-043 Section 6.4

Exhibit E to the Concessionaire Lease Agreement – Disclosure of Beneficial Interest required by Florida Statutes 286.23(1)

In reference to the requirement to clean the 2 sets of bathrooms:

Please refer to the RFP Section I(C), Section 6.01 and Exhibit “F” to Concessionaire

Lease Agreement.

Question: Is it true 'OKEE GRILL' is misleading information ? /To suggest or offer

'grilled' menu items you need to install a grill and adequate exhaust and fire prevention system,according to strict DBPR-requirements. To avoid costly investment can rename it for OKEE CAFE? with no grill needed?

Answer: Any proposed name changes should be included in the proposer’s proposal as part of the operational and business plan, Section II (B) of the RFP.

Question: Is it true that fair procurement with professional touch maintains public confidence?

WAS/IS RFP-2021-101-DML PROFESSIONAL TOUCH? CAN PARTIES WORK

OUT TOGETHER FOR THE CUSTOMERS, THE COUNTY and FOR

VENDORS INTEREST?

Answer: The purpose of the RFP is to secure a vendor that will provide food and beverage services to the public. The RFP establishes the minimum requirements for the operation of the concessionaire in Section I(A) & (C) of the RFP and 4.02 of the

Concessionaire Lease Agreement, respondents can build upon that as part of their proposed Operational/Business Plan.

2. Questions received from Tahimi Cardona/ Thyme Events:

Question: In regards to the 3 years of financials required to be submitted with the bid, how heavily weighted is this requirement in the decision making process? As it relates to this, how will you measure 20 years of practical business experience in managing & operating successful multi-million dollar food & beverage establishments at a high level. In addition to having previously owned my own Catering & Event Planning company (company was dissolved due to non-compete requirements after accepting a corporate operating position with a renowned F&B company).

Answer: Financial Ability is a required component of the response and it can be established by your choice of supporting documents along with a detailed explanation for any missing documents (Section II(B)6 of the RFP); Financial

Ability has a 10/100 maximum weight in the selection criteria

Experience/Qualifications is also a required component of the response and has to be established by commercial references along with detailed description of relevant experience (Section II(B) 4 a-d of the RFP); Experience/Qualifications have a 25/100 maximum weight in the selection criteria

NOTE: Please acknowledge receipt of this Addendum No. 1 by signing below and returning this page with your Proposal. Each Addendum to the RFP must be signed by an authorized agent and submitted with the Proposal or the Proposal may be deemed non-responsive.

Acknowledgment:

Respondent Date